20 ms·

Meetings are the work

73 points by adrianhoward 4y ago

synergy20 4y ago
Nowadays with email, slack, etc meetings really should be reserved to must-have rare scenarios, most of the stuff can be done (better) asynchronously I think. meetings are still useful for: brainstorms, 1:1 discussions, vote for resolutions, that's about it. I have mixed feeling about agile's daily stand-up meeting, I think it could be resolved via slack discussion? or just zoom call with fixed time length, e.g. 15 minutes.
appleiigs 4y ago
This article is like a meeting... too long, wordy, unfocused, unclear action items. Look at this paragraph, what the heck: "Recognize that it takes active resistance for interpretation spaces to thrive in tech orgs. There is such a strong pull in our work systems to decompose work that it’s borderline revolutionary to center integration and meaning instead."
- tomca32 4y ago
  I cannot parse those 2 sentences at all. I'm not sure if it's trying to say something really clever and I'm not smart enough to get it or if it's BS pretending to be smart.
- Awelton 4y ago
  I was wondering partway through if I had lost the ability to comprehend text, and then I realized this is just terribly written. Regardless of the fact that I disagree with the author completely (99% of all the meetings I have ever attended at every company I have worked for were a complete waste of time), I found it physically painful to read this thing. I actually thought, "She seems exactly like the type of person to put on a 2 hour long bullshit meeting".
onetimeusename 4y ago
In my opinion, meetings are useful for managers but not for other workers. The purpose of meetings is not to share information but for managers to collect data on the workers. They want to test workers to make sure they are complying, gauge performance, assess the mood, read people's faces and tone, and remind everyone who they report to. This is useful for managers to understand the workforce. They are otherwise not needed for collaboration, learning, or useful for workers.
sublinear 4y ago
I know it's beating a dead horse to say this, but this is precisely why the thought of AI replacing workers is absurd.
Habitual4362 4y ago
Meetings are primarily a tool for those with formal authority to corral productive people to ensure that their power structure is preserved. It's painfully self-evident, when someone who is very productive, who people naturally follow and listen to, but who has no formal authority, is at odds with management. That just cannot stand, and management will sabotage its own natural leaders by undermining them, to ensure that their own jobs and authority are safe. The fact that this author views meetings as "the work" exemplifies this. Yes, "the work" of flattening any emergent self-organization. If this author's premise were correct, startups could never succeed if they didn't possess a significant bureaucratic layer from the inception. But it's not correct, and startups succeed (outside of external factors) due to self-organizing and talented people who spend their time building and improving products. >My own journey through these ideas started with the puzzle: why do groups of smart people often act with such apparently low collective intelligence? Because they're being corralled into amorphous blobs where any natural structure and interaction is destroyed! That's like asking why a neural network doesn't predict handwritten numbers very well when you restructure the neurons yourself by hand.
- deepsquirrelnet 4y ago
  One interesting thing about startups is that they’re often made intentionally inefficient in later funding rounds. It gets really weird when you go from a very fast an lightweight team of contributors into a corporate structure that gets dictated by VCs. All of the sudden, you find yourself in meetings with layers of management. In the worst cases I’ve experienced, a bunch of non-technical people spend hours “brainstorming” how to solve problems that are trivial to resolve, because they do not have the depth to know that these things do not really require any discussion. In my opinion, meetings with non-technical managers should only be organized for strategic planning. All tactical meetings should be covered between contributors, as needed. If you can’t implement a solution, you really don’t have much to contribute in that discussion, and your presence is counterproductive for the company. And exactly as you say, the people who inject themselves into this part of the process are destroying the natural leadership that would emerge.
Cabronavirus 4y ago
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indymike 4y ago
The problem with meetings is that you can't always tell going in which meetings will be good or bad. Here are a few ways to make meetings a lot better: 1. Cancelling meetings where a leader is trying to create a crisis where no crisis exists. A lot of new managers and bad managers thing that every time something out of the ordinary comes up it is a five-alarm fire. The meeting often starts with the leader saying something eternally wise like, "Somehthing has happened. It might be bad." Often the solution out of these meetings makes less sense than the Chewbacca defense... Something like, "We had five minutes of downtime, so to prevent that we're replacing Joyburst with Yerbae in the fridge." 2. Replace routine status report meetings with a chatbot. If a manager needs status, just have people send it in. No need to waste two hours every day for 10 people. Meeting takes 2 hours, counting prep, chatbot takes less time than meeting prep. 3. Ensure every meeting starts and ends on time by empowering people to leave if the host is unreasonably late or when time is up without fear of retaliation. If we expect people to get things done, we have to respect that they have time to do work. If you think your meeting will take an hour, it is your responsibility to end it in one hour. 4. Always put problems on trial, not people. Meetings where everyone is attacking or piling on are abusive and leaders who allow them or orchestrate them are abusive, too.
romankolpak 4y ago
if you worked all day but the output of that work is nothing, you can talk about whether it was work or not all day, but that's not what matters.
bad_username 4y ago
Meetings themselves are not a problem. The problem is the time fragmentation they create. For managers, not an issue. But fragmented time is incompatible with the "maker's schedule".
- dariusj18 4y ago
  If anyone hasn't read Paul Graham's blog on it http://www.paulgraham.com/makersschedule.html http://www.paulgraham.com/makersschedule.html
drewcoo 4y ago
> But what if, hear me out, what if the only work that matters in a knowledge economy happens when we are together? Then I would tell you that either this is not a "knowledge economy," however you're defining that, or you are in error.
logbiscuitswave 4y ago
Oh does this ever strike a nerve, especially as I’ve been working hard on a new project these past few months with tight deadlines and lots of visibility. Does this mean that us engineers are spending time with our heads down actually writing code and getting us to the finish line? Of course not! It means we’re spending day after day sitting in meetings talking about the stuff we want to get done as the precious time that could be spent actually doing things just slips away. It’s especially acute for me as a principal engineer since I am involved in the breadth of the project so I need to be in these discussions. I like to joke with my boss and program managers that when they are in meetings, they are getting work done but when I’m in meetings, I’m not getting work done. Jokes aside I do agree with the general premise that meetings can be valuable and that sometimes getting everybody together in a room (or on a call) helps a lot more than everybody in a silo for a week and not getting the right things finished. The problem is that by and large people just don’t know how to run meetings effectively. Case in point is that where I work we have a rule about starting meetings 5 minutes after the hour to give people time between meetings to use the restroom, get coffee, or whatever. It’s a nice thought in theory but in practice it just means meetings now all run 5 or 10 minutes late because everybody is determined to fill that buffer. I often asked why instead of starting meetings 5 or 10 minutes later we couldn’t just end them 5 or 10 minutes earlier and never got a good answer. But that’s just a symptom of a deeply rooted problem with meeting culture. All too often I’m booked into meetings with no agenda or no real explanation about why it’s worth my time. Meetings that could be scheduled for 30 or 15 minutes get an hour slot. Meetings with an agenda go off the rails and nobody speaks up to put a stop to it. Stand-up meetings turn into design meetings. Too many people, or the wrong people get invited to meetings which causes derails or wastes others time. My “favorite” are “pre-meetings” to talk about upcoming meetings. It becomes self-parody sometimes. People’s calendars get so packed with meetings that the only way to get time with certain people is to attend unstructured “office hours” style meetings. You have people who absolutely refuse to engage in discussions over email or IM so it ends up requiring a 30 or 60 meeting for something that could be solved in 5 minutes over a chat. It’s just ridiculous. So I’d argue it’s not that meetings don’t have value and aren’t “work”, it’s that people don’t know how to run them effectively and they just waste a bunch of people’s time. Whenever I schedule a meeting I always try to schedule for the least amount of time necessary, describe what it is and why I need people there in the invite, and have an agenda that I mercilessly try to stick to. I really try to be respectful of others time. It’s not really hard but it seems like these simple things are so hard to do.
commondream 4y ago
My take is sometimes a meeting is the best next step, sometimes it’s not. Knowing the best next step is what makes us good at what we do, even when sometimes our last step wasn’t the best next step.
entelechy0 4y ago
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randyrand 4y ago
They are work. But never “the” work. No company I know sells meeting amongst themself as a product.
nathants 4y ago
work for people, not companies. avoid people who love meetings.
jdeaton 4y ago
Incorrect.
olliej 4y ago
No, the meetings are not work. The "collaboration" or "learning" this author is not a thing that happens in meetings - it happens when people are working together: something that requires neither meetings nor co-habitation. There are occasions where meetings _can_ be useful, but the vast vast majority of meetings can be replaced with a few emails or chat (in person, or irc, or slack, etc) - if they have any information of value in the first place. This entire article reads like another person who is unable to work without significant handholding, or a person who believes productivity == seeing people in an office, and this is just another article by a person who believes that their personal deficiencies trumps all else.
jussy 4y ago
A flipped classroom model for meetings has been useful for me. However the design of time management tools requires some inspection. The barrier to entry or cost of booking a meeting is significantly lower than the cost of actually having one. Whenever I see this pattern in a system, poor outcomes are found. The higher up in the organisation the lower the cost to book it, most of the time you can ignore everyone else's schedule. The design of time management tools like calendars needs updating. The default calendar setting is Available is another example. As is, free text area for the request body.
eska 4y ago
I have 3 problems with this article. 1. No true scotsman fallacy: The author redefines the term “meeting” to “productive meeting”. Any criticism against nonproductive meetings becomes invalid because in the article a meeting is by definition productive. 2. Straw manning: the author then deflects criticism against meetings as invalid by making it sound as if the opposing camp considers all meetings unproductive, even productive ones. This is not the opposing side’s argument. I have yet to meet a dev that considers meetings with a clear agenda and only relevant parties present unproductive. 3. The claim that meetings on their own are valuable is easily disproven, but it’s the core of the entire article. Meetings are only valuable to get something done: find the issue to solve, find a solution together, organize a common strategy to solve a problem, ask for necessary resources to solve a problem, etc. If it’s clear what to do or how then a meeting only costs time and at best provides no benefit while adding the risk that the solution is made worse by people who have no expertise but hold power.
throwawaaarrgh 4y ago
Meetings are work, but the way most people do them, they are shitty work. Like being a janitor and just throwing the mop around randomly for an hour and then saying "I did work!" and the floor looks like an absolute mess after. Mopping random floors multiple times a day at random times so they're not all cleaned and your other janitorial duties are interrupted, and the floors generally being half cleaned. And mopping floors that don't need to be mopped. Or mopping when an industrial floor cleaning machine would be better. There should be a series of books on how to have meetings. They're not especially hard to have. But if you don't use your brain to organize them, they end up incredibly wasteful and unproductive.
everdrive 4y ago
Meetings can be useful, but I suppose in that sense more people don't hold meetings. They hold gatherings which allow for responsibility to be diffused across multiple individuals. They hold sessions with no preparation, where no one is sure who is allowed to speak, or what topics are acceptable for a meeting. They don't think about their audience, and prioritize style over substance.
xt00 4y ago
Reasonable thing to discuss since tons of people (myself included) here would say 95% of the time meetings are a waste of time. But maybe the “hot take” should be if meetings suck then why don’t we fix them. Maybe people don’t want to fix them they just want them to die? Slack definitely is a good replacement most of the time IMO.
Aperocky 4y ago
Meetings are important and necessary work if the team does not have consensus about what to do next. Meeting is one of the avenues where debates can happen in rapid succession. The time to arrive at such consensus should be short for well oiled, established team with high level of technical expertise. Even for less established teams effort should be put to reduce the time to arrive at a consensus. Sometimes consensus are going to be wrong, but even wrong consensus are arguably better than ones that takes forever to make. Mistake can be corrected, drawn out process where everybody take forever to convince sucks morale and paralyzes work, and is indicative of cultural problems.
rossdavidh 4y ago
I think the author fundamentally misunderstands (or else mischaracterizes) why people say things like "cancel this meeting so we can get some work done". It's because many people feel like sitting in a room BS'ing about what work needs to be done, is something they can get paid for without having to do anything actually productive. Most meetings are not actually work, they are paid time masquerading as work. I don't know anyone who thinks that there should never be any meetings, ever. But, most organizations have a bias towards meetings, in that if invited to a meeting it is assumed you need an excuse not to go; the default is that if asked to go to a meeting, you should. If we treated meetings like purchases, where you have a certain budget of hours you are allowed to use, and you need approval from a higher level to schedule one, I don't think people would try to schedule as many meetings as they currently do.
- 32MHz 4y ago
  It’s easy to confuse productivity with performance. But they are not the same thing. Have you ever had a full day of meetings and you say to yourself “wow, I was so productive today”. But really what work was performed? If you’re an IC probably very little.
- wincy 4y ago
  I’m right at the cusp where I was a very strong individual contributor at my previous jobs, and have now been a team lead for about six months now. At first, I felt like I was wasting time spending a good portion of my day in meetings, but I’ve realized that the meetings are super important because I know what the business actually wants and can translate that into the technical documentation necessary to get our software engineers where they’re working efficiently. This way, the engineers on my team don’t have to ask a bunch of questions to the PO/team lead for clarification like they did before. It’s a huge win and our team has been lauded as becoming substantially more productive because of this design work, refining and grooming our tickets properly before the devs ever see them. From an individual contribution perspective I’ve written a few hundred lines of code since I started, unless you count me out putting code via some CLI tricks involving some templates (I don’t really, and am trying to teach the other engineers about powershell/bash use cases) but when I do step in it’s either because of some design pattern we want to nail to avoid future tech debt, or I’m fixing a bug that a junior or mid level dev has spent a dozen hours on and couldn’t figure out what went wrong. So the 20% or so of my time I’m actually spending doing IC work is to unblock the team, so it feels really high impact relative to the time I spend on it. So in short, my role has the added benefit of far fewer meetings for the other developers on the team, while also keeping someone technical in the loop to push back on unrealistic expectations from the business, getting to ask clarifying questions, and working closely with our POs to have everything teed up so the team can just show up to work and get down to the “important stuff”. I think it’s an important role with intangible benefits people can’t really see until they get a before/after comparison where everything else was largely the same.
bluefirebrand 4y ago
Meetings are not the work. At best they are planning about how to do the work, or what the build with the work. The work is the stuff that actually generates income.
- elcomet 4y ago
  This depends what work you are doing. If you work in event planning, the work is mostly meetings to get everyone to do their role for the actual day. Of course for a software engineer, it's different.
  - bluefirebrand 4y ago
    No, it doesn't make a difference what kind of work you are doing. At some point your meetings have to result in some kind of action taken. The action is the work. You can have 100 meetings planning an event but if you never actually have the event, have you actually done any work? The work is actually booking the venue, finding the staff for the event, setting up the decor, inviting the guests, selling the tickets, hiring catering, scheduling the talks or speeches, any of the other stuff. Work actually materializes something. Meetings, at best, materialize a plan for how to do the work. Often they don't even do that.
- sithlord 4y ago
  So, all these people dont do work... Accounting, HR, Marketing, etc These are cost centers, they don't generate income.
  - bluefirebrand 4y ago
    Accounting filing taxes and managing payroll is "the work". Accounting having meetings about which tax software to use this year is "not the work, but is planning how to do the work" HR making job listings and filtering candidates is "the work" HR having meetings about how to navigate a change to remote hiring is "not the work, but is planning how to do the work" My point is that if you have the meeting but don't actually execute on anything, you haven't actually done any work. And meetings that don't result in anything you can execute on are absolutely outside the realm of work altogether.
grugagag 4y ago
I call BS on excessive meetings. Not that meetings don’t have their place but the excess bikeshedding in meetings is not only exhausting but downright unproductive. 3 hours of meetings a day drain me for the day and for no good reason, whatever is discussed could be compressed to maximum 5 minutes.
grumple 4y ago
I've found that many meetings are poorly organized and a waste of time. Meetings can be effective, but they need a few things: 1) a clear purpose, 2) an agenda, 3) structured progression through the agenda, 4) someone to keep things on track and stop things from going off the rails, 5) written notes or other written output. Getting people to do this things has proven difficult. I have found that you can replace most meetings, or at least parts if meetings, with asynchronous written communication. The problem is that many of the non-technical people don't seem to want to write things down - maybe they aren't good at writing, or maybe they are more persuasive or better recieved via verbal communication. It's certainly faster to tell someone to do something than write out sensible requirements.
orwin 4y ago
First, a points on in-person meetings : I'm an introvert. I like people, but they tire me, and the more people, the faster my brain shut down. If I have a 3 hour meeting each Tuesday, my productivity each Tuesday will be between 1 and 3 hours max, even when I'm super involved and own the product. Moreover: - I need time to internalize what I learned from other people. If I go to work too fast, I probably won't have understood what was said and loose even more time. Since I want to get back to work after long meetings, and since my brain is dead, it lead to really poor decisions (nowadays I just scrap the code entirely and start from scratch rather than try to salvage). - Online meetings feel worse. When too many people are involved, you can't just be a passive listener for 45+ minutes. But if you do other work, you might miss information. - okay meeting size is four to seven , if you all have a basic knowledge of what will be discussed. Can be pushed if the team is tight and not too much junior. - best meeting size is two to three. All other sizes, you'd rather do a presentation with some interactivity and with the support available to everyone at the end.
outside1234 4y ago
Collaboration is the work. Meetings are a potential form of collaboration, but not always the best. Sometimes it is better to collaborate in an issue because then there is a litigation trail and it gives people more time to think. Sometimes it is better to just have a quick Slack message to confirm something. And yes, sometimes it is better to have a meeting where you can whiteboard or brainstorm ideas interactively.
FeepingCreature 4y ago
Y'all just have extremely weird meetings. I almost never meet with managers and almost always with coworkers to plan out work that affects multiple people's deliverables. Those are meetings too, and I find them very productive, in the sense that they directly reduce time to task completion.
brhsagain 4y ago
> The dignity of knowledge work is rooted in our dignity as knowers, a concept from a branch of philosophy about the ethical implications of knowledge and belief. Success in knowledge isn’t about the facts we know, but by how good we are at judging the truth of uncertain things. I mean, I agree with this in the abstract, but I’m very skeptical of the claim that this process is aided by meetings. Honestly, my experience after nearly a decade in the industry has led me to believe that the “democratic” approach to management that underpins meeting culture… basically doesn’t work. The idea that the whole team should convene and everyone should give their input and that this process converges on the truth, or the optimal path forward, or whatever… is just not rooted in reality. What we actually need are individual smart leaders who take responsibility for the vision and just tell everyone else what to do. The actual thing that makes a group of people productive is for everyone to know their place/role, and the truth is that the majority of people do not need to be at or contribute to “knowledge-making” meetings. I also don’t know if I buy that programming is knowledge work in the usual sense. It requires knowledge but the output is not just a report or something, it is the actual product. The only reason it seems more like knowledge work than it is, is that we’ve set up big tech companies in a way where your work is like 40% being an information router, 40% being a politician, and maybe 20% programming. In this context I’m sure it would seem like “meetings are the work.” But maybe we should change that, and not just shove people into more meetings.
plaguepilled 4y ago
Articles that take this long to make a point make me think the author is part of the cause of people trying to get out of meetings. What is that cause? I argue that it's people in positions of seniority, or power in general, just extending their point for too long. Why they do it? Probably a bunch of reasons, but I expect none related to the work. Meetings don't suck when everyone is "normal" in the sense there is mutual respect for each other's time, and therefore ample preparation. The issue is, that's seldom the case, and half the reason for the meeting in the manager's eyes. Meetings are, sometimes, an admission of managerial failure.
mkl95 4y ago
> I get it. Meeting culture sucks. It’s too easy for people to thoughtlessly take each others’ time, occupy standing slots, show off with performative teamwork, and generally suck your energy. Personally, the biggest negative effects I have experienced have been context switching and burnout. Listening to discussions that are only tangentially related to my work fries my brain. I do not care about some product owner's oral report of the meetings they had yesterday, etc. My opinion is that people whose work is unrelated should not be forced to communicate synchronously. But I'm just an engineer, what do I know.
- ravenstine 4y ago
  Yeah, to me it's brutal to have to listen for an hour to something totally unrelated to the thing that I've gotta get done by the end of the week. I can listen to virtually anything people have to say, but don't expect me to be effective at the actual work that day. It's one thing if a meeting or presentation is pertinent to the product I'm working on, especially if it involves my team specifically. It's another when it's some broad company thing that, if there was no meeting at all, would have zero measurable impact on what sort of work I'm doing. In that case, combine more of these meetings into a single day of the week where I'm not expected to do any work. Why? Because my work, when distracted, is always worse than when there is no distraction. When work is distracted, there's a time penalty when code is rejected in code review and work needs to be refactored.
Eextra953 4y ago
I work in hardware so my feelings about meetings may be different. In my experience, meetings are important because they keeps all the stakeholders in sync. The problem is that engineers like to work in silos and they do not communicate well with other engineers. Meetings allows stakeholders to communicate. It's not efficient but it's better than not communicating at all. Written reports would help, but writing a report does not guarantee that anybody will read it. I also think it's very telling that whenever a project is at risk for missing deadlines, upper management tries to correct the course by holding more meetings. The extra meetings take a toll on productivity, but they also keep everybody focused, on task, and most importantly, they allow management to quickly allocate resources and people to critical path items.
- PenguinCoder 4y ago
  The thing about this is its repetitive and useless, constantly draining of brain power. In my job, I respond to emailed/ticket incidents. I do the work to fix the problem. I note the work and fix in the ticket.y manager wants a weekly report on "what you accomplished this week". Then we have a weekly stand-up meeting with the whole team. And THEN I have 1on1 meetings to discuss what I'm working on. At this point, I've done the work, documented a fix, written about the problem and the fix in three different places, and then talked in two meetings about the problems and the fix. Why the shit do I have to relive this problem 5 times just to make a manager happy with "staying in sync". I spend more time TALKING about the problem than it took to fix usually. The only thing I should need to tell my manager is when I can't meet the deadline and WHY. Not explaining and repeating my work 5 times. It's beyond inefficient, it's not a matter of allocating resources, it's an asinine waste of time.
- k0stas 4y ago
  > The problem is that engineers like to work in silos and they do not communicate well with other engineers. This is organizational problem that should be solved so that meetings are avoided as much as possible. The main way I have seen this solved is by engineering teams having clear APIs between. I use the term API loosely. This may be a software API between software teams but it may be a document, hardware interface or other sort of interface. Without this sort of structure, communication requirements grow quadratically with each additional person, i.e., n*(n-1)/2 where n is the # of people.
Manjuuu 4y ago
After seeing people mastering the art of filling their workday with knowingly useless meetings and make it look like they are working like everybody else, it depends. Meetings are essential, but they can be easily used to "game the system".
deleted 4y ago
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thenerdhead 4y ago
If you are a manager. > But what if, hear me out, what if the only* work that matters in a knowledge economy happens when we are together? If you quote Peter Drucker, you ought to know that he was anti-bad meetings. It is easy to say that 80% or more of meetings are bad ones. They do not follow an Andy Grove "High Output Management" concept, hardly have an agenda, and have no constraints. By definition, they are bad meetings. Jeff Bezos is a good example in that the culture he pushed was that people read through a 1-page memo before you meet. It helps set the context, gets people to think about the challenge, and contribute in meaningful ways. But with most meetings, people just show up without doing this preparation. What's the point of meeting if nobody prepared? I agree with the premise that meetings are valuable tools for communication, decision making, and collaboration. But I disagree that we cannot call the current culture of meetings what it is -- a waste of time. Majority are poorly ran and unnecessary. Which is why jokes about "how much does this meeting cost us?" are so relatable. Meetings should be a last resort. https://jondouglas.dev/lets-not-meet https://jondouglas.dev/lets-not-meet
- safety1st 4y ago
  What we do in my fully remote, heavily async business is we first attempt to solve all problems in an async way e.g. email or Slack (most of us have Slack notifications turned off or heavily limited). In the 15% of cases where an issue can't be solved in this way we do a video meeting. Like Bezos' approach this has the effect of informing all the participants about the key issues before we ever meet, so little time is wasted. I also limit my meeting attendees to people who are directly impacted by possible changes - if someone doesn't have skin in the game on a particular issue I don't really care about their opinion, I mean maybe they will have a perspective none of us have thought of, but things are well documented and they can always send an email, they don't need to be in the meeting. There was yet another gripe thread about daily standup meetings that passed through HN a few days ago. They are another waste of time that you can't afford to mess with with when you're async. We just have a Slack channel where everyone posts a bullet summary of what they completed yesterday, what their plan is today, and their availability. These summaries take less than 10 minutes to write and 30 seconds to read. If you want more info on what someone's doing it's very easy to just DM them and ask. I probably get more positive feedback on that process from new employees than anything else we do.
margorczynski 4y ago
Who doesn't love the Enterprise Special where out of 30 people on the meeting 4-5 max are actually interested in the subject and partake in the conversation?
willjp 4y ago
I think one issue is that meetings aren't deliverable. Their benefit is abstract, it does not directly affect the business goals, or the bottom line. I think another issue is that task switching can be very difficult. If your work day is split up into 1-1.5hr chunks of work, for some of us (myself at least), it is difficult to get enough momentum to steamroll through a task. I find it much easier to work after everyone has left, the pressure decreases and I find myself calm, and with regained control of my wits.
pyrolistical 4y ago
Meeting are meta work. They are pointless in themselves but are necessary communication tool to get the work done
skytrue 4y ago
I’ve been a part of many organizations where the meetings are bad. I don’t think it’s that meetings are inherently bad, but rather how different companies and teams use them. I generally only invite people to meetings who I know will have important input or need the context. The meeting should be about determining next steps for N period and provide clarity and direction to take those steps. Any other meeting I mostly find to be a waste of time. But when you get the right people in the room, once a week, to talk about progress on a new product (for example), it can almost entirely replace documentation and is far more flexible and lightweight. I love writing a good narrative doc or spec, but it leaves room for interpretation. Other people are also not as skilled at writing, and it leaves them without a vehicle to communicate what they want. So, yeah, agree that meetings are the work/can be an optimal tool for achieving work, but they need to be done right.
axegon_ 4y ago
From a technical point of view, they are not. Not by a long shot. Take my current job for example(which coincidentally is one I'm also leaving because of that): At one point we discovered that we spend more time in meetings than actually developing. We decided to cut on meetings and define "meeting-free days", which are 2 days a week. Did it work? No. The outcome is that the other 3 days are almost always back to back meetings from dawn till dusk. We still spend over 15 hours a week(often closer to 20) in bullshit meetings, discussing how something simple should be done. And in our standups we disguise those as "pair-coding sessions", which have noting to do with pair or coding, rather talking about abstract, ambiguous bullshit. And when release time comes, several people spend several days in a row, working 15-16 hours a day in order to catch up and actually do what should have been done from the start: KISS[1] [1]https://en.wikipedia.org/wiki/KISS_principle https://en.wikipedia.org/wiki/KISS_principle

73 points by adrianhoward 4y ago

Nowadays with email, slack, etc meetings really should be reserved to must-have rare scenarios, most of the stuff can be done (better) asynchronously I think. meetings are still useful for: brainstorms, 1:1 discussions, vote for resolutions, that's about it. I have mixed feeling about agile's daily stand-up meeting, I think it could be resolved via slack discussion? or just zoom call with fixed time length, e.g. 15 minutes.

appleiigs 4y ago

This article is like a meeting... too long, wordy, unfocused, unclear action items. Look at this paragraph, what the heck: "Recognize that it takes active resistance for interpretation spaces to thrive in tech orgs. There is such a strong pull in our work systems to decompose work that it’s borderline revolutionary to center integration and meaning instead."

tomca32 4y ago
I cannot parse those 2 sentences at all. I'm not sure if it's trying to say something really clever and I'm not smart enough to get it or if it's BS pretending to be smart.
Awelton 4y ago
I was wondering partway through if I had lost the ability to comprehend text, and then I realized this is just terribly written. Regardless of the fact that I disagree with the author completely (99% of all the meetings I have ever attended at every company I have worked for were a complete waste of time), I found it physically painful to read this thing. I actually thought, "She seems exactly like the type of person to put on a 2 hour long bullshit meeting".

onetimeusename 4y ago

In my opinion, meetings are useful for managers but not for other workers. The purpose of meetings is not to share information but for managers to collect data on the workers. They want to test workers to make sure they are complying, gauge performance, assess the mood, read people's faces and tone, and remind everyone who they report to. This is useful for managers to understand the workforce. They are otherwise not needed for collaboration, learning, or useful for workers.

sublinear 4y ago

I know it's beating a dead horse to say this, but this is precisely why the thought of AI replacing workers is absurd.

Habitual4362 4y ago

Meetings are primarily a tool for those with formal authority to corral productive people to ensure that their power structure is preserved. It's painfully self-evident, when someone who is very productive, who people naturally follow and listen to, but who has no formal authority, is at odds with management. That just cannot stand, and management will sabotage its own natural leaders by undermining them, to ensure that their own jobs and authority are safe. The fact that this author views meetings as "the work" exemplifies this. Yes, "the work" of flattening any emergent self-organization. If this author's premise were correct, startups could never succeed if they didn't possess a significant bureaucratic layer from the inception. But it's not correct, and startups succeed (outside of external factors) due to self-organizing and talented people who spend their time building and improving products. >My own journey through these ideas started with the puzzle: why do groups of smart people often act with such apparently low collective intelligence? Because they're being corralled into amorphous blobs where any natural structure and interaction is destroyed! That's like asking why a neural network doesn't predict handwritten numbers very well when you restructure the neurons yourself by hand.

deepsquirrelnet 4y ago
One interesting thing about startups is that they’re often made intentionally inefficient in later funding rounds. It gets really weird when you go from a very fast an lightweight team of contributors into a corporate structure that gets dictated by VCs. All of the sudden, you find yourself in meetings with layers of management. In the worst cases I’ve experienced, a bunch of non-technical people spend hours “brainstorming” how to solve problems that are trivial to resolve, because they do not have the depth to know that these things do not really require any discussion. In my opinion, meetings with non-technical managers should only be organized for strategic planning. All tactical meetings should be covered between contributors, as needed. If you can’t implement a solution, you really don’t have much to contribute in that discussion, and your presence is counterproductive for the company. And exactly as you say, the people who inject themselves into this part of the process are destroying the natural leadership that would emerge.

Cabronavirus 4y ago

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indymike 4y ago

The problem with meetings is that you can't always tell going in which meetings will be good or bad. Here are a few ways to make meetings a lot better: 1. Cancelling meetings where a leader is trying to create a crisis where no crisis exists. A lot of new managers and bad managers thing that every time something out of the ordinary comes up it is a five-alarm fire. The meeting often starts with the leader saying something eternally wise like, "Somehthing has happened. It might be bad." Often the solution out of these meetings makes less sense than the Chewbacca defense... Something like, "We had five minutes of downtime, so to prevent that we're replacing Joyburst with Yerbae in the fridge." 2. Replace routine status report meetings with a chatbot. If a manager needs status, just have people send it in. No need to waste two hours every day for 10 people. Meeting takes 2 hours, counting prep, chatbot takes less time than meeting prep. 3. Ensure every meeting starts and ends on time by empowering people to leave if the host is unreasonably late or when time is up without fear of retaliation. If we expect people to get things done, we have to respect that they have time to do work. If you think your meeting will take an hour, it is your responsibility to end it in one hour. 4. Always put problems on trial, not people. Meetings where everyone is attacking or piling on are abusive and leaders who allow them or orchestrate them are abusive, too.

romankolpak 4y ago

if you worked all day but the output of that work is nothing, you can talk about whether it was work or not all day, but that's not what matters.

bad_username 4y ago

Meetings themselves are not a problem. The problem is the time fragmentation they create. For managers, not an issue. But fragmented time is incompatible with the "maker's schedule".

dariusj18 4y ago
If anyone hasn't read Paul Graham's blog on it http://www.paulgraham.com/makersschedule.html http://www.paulgraham.com/makersschedule.html

drewcoo 4y ago

> But what if, hear me out, what if the only work that matters in a knowledge economy happens when we are together? Then I would tell you that either this is not a "knowledge economy," however you're defining that, or you are in error.

logbiscuitswave 4y ago

Oh does this ever strike a nerve, especially as I’ve been working hard on a new project these past few months with tight deadlines and lots of visibility. Does this mean that us engineers are spending time with our heads down actually writing code and getting us to the finish line? Of course not! It means we’re spending day after day sitting in meetings talking about the stuff we want to get done as the precious time that could be spent actually doing things just slips away. It’s especially acute for me as a principal engineer since I am involved in the breadth of the project so I need to be in these discussions. I like to joke with my boss and program managers that when they are in meetings, they are getting work done but when I’m in meetings, I’m not getting work done. Jokes aside I do agree with the general premise that meetings can be valuable and that sometimes getting everybody together in a room (or on a call) helps a lot more than everybody in a silo for a week and not getting the right things finished. The problem is that by and large people just don’t know how to run meetings effectively. Case in point is that where I work we have a rule about starting meetings 5 minutes after the hour to give people time between meetings to use the restroom, get coffee, or whatever. It’s a nice thought in theory but in practice it just means meetings now all run 5 or 10 minutes late because everybody is determined to fill that buffer. I often asked why instead of starting meetings 5 or 10 minutes later we couldn’t just end them 5 or 10 minutes earlier and never got a good answer. But that’s just a symptom of a deeply rooted problem with meeting culture. All too often I’m booked into meetings with no agenda or no real explanation about why it’s worth my time. Meetings that could be scheduled for 30 or 15 minutes get an hour slot. Meetings with an agenda go off the rails and nobody speaks up to put a stop to it. Stand-up meetings turn into design meetings. Too many people, or the wrong people get invited to meetings which causes derails or wastes others time. My “favorite” are “pre-meetings” to talk about upcoming meetings. It becomes self-parody sometimes. People’s calendars get so packed with meetings that the only way to get time with certain people is to attend unstructured “office hours” style meetings. You have people who absolutely refuse to engage in discussions over email or IM so it ends up requiring a 30 or 60 meeting for something that could be solved in 5 minutes over a chat. It’s just ridiculous. So I’d argue it’s not that meetings don’t have value and aren’t “work”, it’s that people don’t know how to run them effectively and they just waste a bunch of people’s time. Whenever I schedule a meeting I always try to schedule for the least amount of time necessary, describe what it is and why I need people there in the invite, and have an agenda that I mercilessly try to stick to. I really try to be respectful of others time. It’s not really hard but it seems like these simple things are so hard to do.

commondream 4y ago

My take is sometimes a meeting is the best next step, sometimes it’s not. Knowing the best next step is what makes us good at what we do, even when sometimes our last step wasn’t the best next step.

entelechy0 4y ago

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randyrand 4y ago

They are work. But never “the” work. No company I know sells meeting amongst themself as a product.

nathants 4y ago

work for people, not companies. avoid people who love meetings.

jdeaton 4y ago

Incorrect.

olliej 4y ago

No, the meetings are not work. The "collaboration" or "learning" this author is not a thing that happens in meetings - it happens when people are working together: something that requires neither meetings nor co-habitation. There are occasions where meetings _can_ be useful, but the vast vast majority of meetings can be replaced with a few emails or chat (in person, or irc, or slack, etc) - if they have any information of value in the first place. This entire article reads like another person who is unable to work without significant handholding, or a person who believes productivity == seeing people in an office, and this is just another article by a person who believes that their personal deficiencies trumps all else.

jussy 4y ago

A flipped classroom model for meetings has been useful for me. However the design of time management tools requires some inspection. The barrier to entry or cost of booking a meeting is significantly lower than the cost of actually having one. Whenever I see this pattern in a system, poor outcomes are found. The higher up in the organisation the lower the cost to book it, most of the time you can ignore everyone else's schedule. The design of time management tools like calendars needs updating. The default calendar setting is Available is another example. As is, free text area for the request body.

eska 4y ago

I have 3 problems with this article. 1. No true scotsman fallacy: The author redefines the term “meeting” to “productive meeting”. Any criticism against nonproductive meetings becomes invalid because in the article a meeting is by definition productive. 2. Straw manning: the author then deflects criticism against meetings as invalid by making it sound as if the opposing camp considers all meetings unproductive, even productive ones. This is not the opposing side’s argument. I have yet to meet a dev that considers meetings with a clear agenda and only relevant parties present unproductive. 3. The claim that meetings on their own are valuable is easily disproven, but it’s the core of the entire article. Meetings are only valuable to get something done: find the issue to solve, find a solution together, organize a common strategy to solve a problem, ask for necessary resources to solve a problem, etc. If it’s clear what to do or how then a meeting only costs time and at best provides no benefit while adding the risk that the solution is made worse by people who have no expertise but hold power.

throwawaaarrgh 4y ago

Meetings are work, but the way most people do them, they are shitty work. Like being a janitor and just throwing the mop around randomly for an hour and then saying "I did work!" and the floor looks like an absolute mess after. Mopping random floors multiple times a day at random times so they're not all cleaned and your other janitorial duties are interrupted, and the floors generally being half cleaned. And mopping floors that don't need to be mopped. Or mopping when an industrial floor cleaning machine would be better. There should be a series of books on how to have meetings. They're not especially hard to have. But if you don't use your brain to organize them, they end up incredibly wasteful and unproductive.

everdrive 4y ago

Meetings can be useful, but I suppose in that sense more people don't hold meetings. They hold gatherings which allow for responsibility to be diffused across multiple individuals. They hold sessions with no preparation, where no one is sure who is allowed to speak, or what topics are acceptable for a meeting. They don't think about their audience, and prioritize style over substance.

xt00 4y ago

Reasonable thing to discuss since tons of people (myself included) here would say 95% of the time meetings are a waste of time. But maybe the “hot take” should be if meetings suck then why don’t we fix them. Maybe people don’t want to fix them they just want them to die? Slack definitely is a good replacement most of the time IMO.

Aperocky 4y ago

Meetings are important and necessary work if the team does not have consensus about what to do next. Meeting is one of the avenues where debates can happen in rapid succession. The time to arrive at such consensus should be short for well oiled, established team with high level of technical expertise. Even for less established teams effort should be put to reduce the time to arrive at a consensus. Sometimes consensus are going to be wrong, but even wrong consensus are arguably better than ones that takes forever to make. Mistake can be corrected, drawn out process where everybody take forever to convince sucks morale and paralyzes work, and is indicative of cultural problems.

rossdavidh 4y ago

I think the author fundamentally misunderstands (or else mischaracterizes) why people say things like "cancel this meeting so we can get some work done". It's because many people feel like sitting in a room BS'ing about what work needs to be done, is something they can get paid for without having to do anything actually productive. Most meetings are not actually work, they are paid time masquerading as work. I don't know anyone who thinks that there should never be any meetings, ever. But, most organizations have a bias towards meetings, in that if invited to a meeting it is assumed you need an excuse not to go; the default is that if asked to go to a meeting, you should. If we treated meetings like purchases, where you have a certain budget of hours you are allowed to use, and you need approval from a higher level to schedule one, I don't think people would try to schedule as many meetings as they currently do.

32MHz 4y ago
It’s easy to confuse productivity with performance. But they are not the same thing. Have you ever had a full day of meetings and you say to yourself “wow, I was so productive today”. But really what work was performed? If you’re an IC probably very little.
wincy 4y ago
I’m right at the cusp where I was a very strong individual contributor at my previous jobs, and have now been a team lead for about six months now. At first, I felt like I was wasting time spending a good portion of my day in meetings, but I’ve realized that the meetings are super important because I know what the business actually wants and can translate that into the technical documentation necessary to get our software engineers where they’re working efficiently. This way, the engineers on my team don’t have to ask a bunch of questions to the PO/team lead for clarification like they did before. It’s a huge win and our team has been lauded as becoming substantially more productive because of this design work, refining and grooming our tickets properly before the devs ever see them. From an individual contribution perspective I’ve written a few hundred lines of code since I started, unless you count me out putting code via some CLI tricks involving some templates (I don’t really, and am trying to teach the other engineers about powershell/bash use cases) but when I do step in it’s either because of some design pattern we want to nail to avoid future tech debt, or I’m fixing a bug that a junior or mid level dev has spent a dozen hours on and couldn’t figure out what went wrong. So the 20% or so of my time I’m actually spending doing IC work is to unblock the team, so it feels really high impact relative to the time I spend on it. So in short, my role has the added benefit of far fewer meetings for the other developers on the team, while also keeping someone technical in the loop to push back on unrealistic expectations from the business, getting to ask clarifying questions, and working closely with our POs to have everything teed up so the team can just show up to work and get down to the “important stuff”. I think it’s an important role with intangible benefits people can’t really see until they get a before/after comparison where everything else was largely the same.

bluefirebrand 4y ago

Meetings are not the work. At best they are planning about how to do the work, or what the build with the work. The work is the stuff that actually generates income.

elcomet 4y ago
This depends what work you are doing. If you work in event planning, the work is mostly meetings to get everyone to do their role for the actual day. Of course for a software engineer, it's different.
- bluefirebrand 4y ago
  No, it doesn't make a difference what kind of work you are doing. At some point your meetings have to result in some kind of action taken. The action is the work. You can have 100 meetings planning an event but if you never actually have the event, have you actually done any work? The work is actually booking the venue, finding the staff for the event, setting up the decor, inviting the guests, selling the tickets, hiring catering, scheduling the talks or speeches, any of the other stuff. Work actually materializes something. Meetings, at best, materialize a plan for how to do the work. Often they don't even do that.
sithlord 4y ago
So, all these people dont do work... Accounting, HR, Marketing, etc These are cost centers, they don't generate income.
- bluefirebrand 4y ago
  Accounting filing taxes and managing payroll is "the work". Accounting having meetings about which tax software to use this year is "not the work, but is planning how to do the work" HR making job listings and filtering candidates is "the work" HR having meetings about how to navigate a change to remote hiring is "not the work, but is planning how to do the work" My point is that if you have the meeting but don't actually execute on anything, you haven't actually done any work. And meetings that don't result in anything you can execute on are absolutely outside the realm of work altogether.

grugagag 4y ago

I call BS on excessive meetings. Not that meetings don’t have their place but the excess bikeshedding in meetings is not only exhausting but downright unproductive. 3 hours of meetings a day drain me for the day and for no good reason, whatever is discussed could be compressed to maximum 5 minutes.

grumple 4y ago

I've found that many meetings are poorly organized and a waste of time. Meetings can be effective, but they need a few things: 1) a clear purpose, 2) an agenda, 3) structured progression through the agenda, 4) someone to keep things on track and stop things from going off the rails, 5) written notes or other written output. Getting people to do this things has proven difficult. I have found that you can replace most meetings, or at least parts if meetings, with asynchronous written communication. The problem is that many of the non-technical people don't seem to want to write things down - maybe they aren't good at writing, or maybe they are more persuasive or better recieved via verbal communication. It's certainly faster to tell someone to do something than write out sensible requirements.

orwin 4y ago

First, a points on in-person meetings : I'm an introvert. I like people, but they tire me, and the more people, the faster my brain shut down. If I have a 3 hour meeting each Tuesday, my productivity each Tuesday will be between 1 and 3 hours max, even when I'm super involved and own the product. Moreover: - I need time to internalize what I learned from other people. If I go to work too fast, I probably won't have understood what was said and loose even more time. Since I want to get back to work after long meetings, and since my brain is dead, it lead to really poor decisions (nowadays I just scrap the code entirely and start from scratch rather than try to salvage). - Online meetings feel worse. When too many people are involved, you can't just be a passive listener for 45+ minutes. But if you do other work, you might miss information. - okay meeting size is four to seven , if you all have a basic knowledge of what will be discussed. Can be pushed if the team is tight and not too much junior. - best meeting size is two to three. All other sizes, you'd rather do a presentation with some interactivity and with the support available to everyone at the end.

outside1234 4y ago

Collaboration is the work. Meetings are a potential form of collaboration, but not always the best. Sometimes it is better to collaborate in an issue because then there is a litigation trail and it gives people more time to think. Sometimes it is better to just have a quick Slack message to confirm something. And yes, sometimes it is better to have a meeting where you can whiteboard or brainstorm ideas interactively.

FeepingCreature 4y ago

Y'all just have extremely weird meetings. I almost never meet with managers and almost always with coworkers to plan out work that affects multiple people's deliverables. Those are meetings too, and I find them very productive, in the sense that they directly reduce time to task completion.

brhsagain 4y ago

> The dignity of knowledge work is rooted in our dignity as knowers, a concept from a branch of philosophy about the ethical implications of knowledge and belief. Success in knowledge isn’t about the facts we know, but by how good we are at judging the truth of uncertain things. I mean, I agree with this in the abstract, but I’m very skeptical of the claim that this process is aided by meetings. Honestly, my experience after nearly a decade in the industry has led me to believe that the “democratic” approach to management that underpins meeting culture… basically doesn’t work. The idea that the whole team should convene and everyone should give their input and that this process converges on the truth, or the optimal path forward, or whatever… is just not rooted in reality. What we actually need are individual smart leaders who take responsibility for the vision and just tell everyone else what to do. The actual thing that makes a group of people productive is for everyone to know their place/role, and the truth is that the majority of people do not need to be at or contribute to “knowledge-making” meetings. I also don’t know if I buy that programming is knowledge work in the usual sense. It requires knowledge but the output is not just a report or something, it is the actual product. The only reason it seems more like knowledge work than it is, is that we’ve set up big tech companies in a way where your work is like 40% being an information router, 40% being a politician, and maybe 20% programming. In this context I’m sure it would seem like “meetings are the work.” But maybe we should change that, and not just shove people into more meetings.

plaguepilled 4y ago

Articles that take this long to make a point make me think the author is part of the cause of people trying to get out of meetings. What is that cause? I argue that it's people in positions of seniority, or power in general, just extending their point for too long. Why they do it? Probably a bunch of reasons, but I expect none related to the work. Meetings don't suck when everyone is "normal" in the sense there is mutual respect for each other's time, and therefore ample preparation. The issue is, that's seldom the case, and half the reason for the meeting in the manager's eyes. Meetings are, sometimes, an admission of managerial failure.

mkl95 4y ago

> I get it. Meeting culture sucks. It’s too easy for people to thoughtlessly take each others’ time, occupy standing slots, show off with performative teamwork, and generally suck your energy. Personally, the biggest negative effects I have experienced have been context switching and burnout. Listening to discussions that are only tangentially related to my work fries my brain. I do not care about some product owner's oral report of the meetings they had yesterday, etc. My opinion is that people whose work is unrelated should not be forced to communicate synchronously. But I'm just an engineer, what do I know.

ravenstine 4y ago
Yeah, to me it's brutal to have to listen for an hour to something totally unrelated to the thing that I've gotta get done by the end of the week. I can listen to virtually anything people have to say, but don't expect me to be effective at the actual work that day. It's one thing if a meeting or presentation is pertinent to the product I'm working on, especially if it involves my team specifically. It's another when it's some broad company thing that, if there was no meeting at all, would have zero measurable impact on what sort of work I'm doing. In that case, combine more of these meetings into a single day of the week where I'm not expected to do any work. Why? Because my work, when distracted, is always worse than when there is no distraction. When work is distracted, there's a time penalty when code is rejected in code review and work needs to be refactored.

Eextra953 4y ago

I work in hardware so my feelings about meetings may be different. In my experience, meetings are important because they keeps all the stakeholders in sync. The problem is that engineers like to work in silos and they do not communicate well with other engineers. Meetings allows stakeholders to communicate. It's not efficient but it's better than not communicating at all. Written reports would help, but writing a report does not guarantee that anybody will read it. I also think it's very telling that whenever a project is at risk for missing deadlines, upper management tries to correct the course by holding more meetings. The extra meetings take a toll on productivity, but they also keep everybody focused, on task, and most importantly, they allow management to quickly allocate resources and people to critical path items.

PenguinCoder 4y ago
The thing about this is its repetitive and useless, constantly draining of brain power. In my job, I respond to emailed/ticket incidents. I do the work to fix the problem. I note the work and fix in the ticket.y manager wants a weekly report on "what you accomplished this week". Then we have a weekly stand-up meeting with the whole team. And THEN I have 1on1 meetings to discuss what I'm working on. At this point, I've done the work, documented a fix, written about the problem and the fix in three different places, and then talked in two meetings about the problems and the fix. Why the shit do I have to relive this problem 5 times just to make a manager happy with "staying in sync". I spend more time TALKING about the problem than it took to fix usually. The only thing I should need to tell my manager is when I can't meet the deadline and WHY. Not explaining and repeating my work 5 times. It's beyond inefficient, it's not a matter of allocating resources, it's an asinine waste of time.
k0stas 4y ago
> The problem is that engineers like to work in silos and they do not communicate well with other engineers. This is organizational problem that should be solved so that meetings are avoided as much as possible. The main way I have seen this solved is by engineering teams having clear APIs between. I use the term API loosely. This may be a software API between software teams but it may be a document, hardware interface or other sort of interface. Without this sort of structure, communication requirements grow quadratically with each additional person, i.e., n*(n-1)/2 where n is the # of people.

Manjuuu 4y ago

After seeing people mastering the art of filling their workday with knowingly useless meetings and make it look like they are working like everybody else, it depends. Meetings are essential, but they can be easily used to "game the system".

deleted 4y ago

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thenerdhead 4y ago

If you are a manager. > But what if, hear me out, what if the only* work that matters in a knowledge economy happens when we are together? If you quote Peter Drucker, you ought to know that he was anti-bad meetings. It is easy to say that 80% or more of meetings are bad ones. They do not follow an Andy Grove "High Output Management" concept, hardly have an agenda, and have no constraints. By definition, they are bad meetings. Jeff Bezos is a good example in that the culture he pushed was that people read through a 1-page memo before you meet. It helps set the context, gets people to think about the challenge, and contribute in meaningful ways. But with most meetings, people just show up without doing this preparation. What's the point of meeting if nobody prepared? I agree with the premise that meetings are valuable tools for communication, decision making, and collaboration. But I disagree that we cannot call the current culture of meetings what it is -- a waste of time. Majority are poorly ran and unnecessary. Which is why jokes about "how much does this meeting cost us?" are so relatable. Meetings should be a last resort. https://jondouglas.dev/lets-not-meet https://jondouglas.dev/lets-not-meet

safety1st 4y ago
What we do in my fully remote, heavily async business is we first attempt to solve all problems in an async way e.g. email or Slack (most of us have Slack notifications turned off or heavily limited). In the 15% of cases where an issue can't be solved in this way we do a video meeting. Like Bezos' approach this has the effect of informing all the participants about the key issues before we ever meet, so little time is wasted. I also limit my meeting attendees to people who are directly impacted by possible changes - if someone doesn't have skin in the game on a particular issue I don't really care about their opinion, I mean maybe they will have a perspective none of us have thought of, but things are well documented and they can always send an email, they don't need to be in the meeting. There was yet another gripe thread about daily standup meetings that passed through HN a few days ago. They are another waste of time that you can't afford to mess with with when you're async. We just have a Slack channel where everyone posts a bullet summary of what they completed yesterday, what their plan is today, and their availability. These summaries take less than 10 minutes to write and 30 seconds to read. If you want more info on what someone's doing it's very easy to just DM them and ask. I probably get more positive feedback on that process from new employees than anything else we do.

margorczynski 4y ago

Who doesn't love the Enterprise Special where out of 30 people on the meeting 4-5 max are actually interested in the subject and partake in the conversation?

willjp 4y ago

I think one issue is that meetings aren't deliverable. Their benefit is abstract, it does not directly affect the business goals, or the bottom line. I think another issue is that task switching can be very difficult. If your work day is split up into 1-1.5hr chunks of work, for some of us (myself at least), it is difficult to get enough momentum to steamroll through a task. I find it much easier to work after everyone has left, the pressure decreases and I find myself calm, and with regained control of my wits.

pyrolistical 4y ago

Meeting are meta work. They are pointless in themselves but are necessary communication tool to get the work done

skytrue 4y ago

I’ve been a part of many organizations where the meetings are bad. I don’t think it’s that meetings are inherently bad, but rather how different companies and teams use them. I generally only invite people to meetings who I know will have important input or need the context. The meeting should be about determining next steps for N period and provide clarity and direction to take those steps. Any other meeting I mostly find to be a waste of time. But when you get the right people in the room, once a week, to talk about progress on a new product (for example), it can almost entirely replace documentation and is far more flexible and lightweight. I love writing a good narrative doc or spec, but it leaves room for interpretation. Other people are also not as skilled at writing, and it leaves them without a vehicle to communicate what they want. So, yeah, agree that meetings are the work/can be an optimal tool for achieving work, but they need to be done right.

axegon_ 4y ago

From a technical point of view, they are not. Not by a long shot. Take my current job for example(which coincidentally is one I'm also leaving because of that): At one point we discovered that we spend more time in meetings than actually developing. We decided to cut on meetings and define "meeting-free days", which are 2 days a week. Did it work? No. The outcome is that the other 3 days are almost always back to back meetings from dawn till dusk. We still spend over 15 hours a week(often closer to 20) in bullshit meetings, discussing how something simple should be done. And in our standups we disguise those as "pair-coding sessions", which have noting to do with pair or coding, rather talking about abstract, ambiguous bullshit. And when release time comes, several people spend several days in a row, working 15-16 hours a day in order to catch up and actually do what should have been done from the start: KISS[1] [1]https://en.wikipedia.org/wiki/KISS_principle https://en.wikipedia.org/wiki/KISS_principle

Meetings *are* the work

Meetings *are* the work

Meetings are the work

Meetings are the work