By not having so much stuff that it's untrackable. Your question is too open ended. Projects? Basecamp. Todos? My own brain. Random stuff? Evernote. Files? Dro

By not having so much stuff that it's untrackable. Your question is too open ended. Projects? Basecamp. Todos? My own brain. Random stuff? Evernote. Files? Dropbox. This is all fairly standard stuff, but I suspect I'd go back to my original point, which is that if you feel overwhelmed by "track"ing "everything" then there's a chance that you've just got too much stuff. Delegate. Trash things that aren't truly important. Pare down your list ruthlessly.