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They will also have to hold that data for 10 years under the Data Protection Act. In the UK, 'accounts and records' that form a core part of the business's fun

They will also have to hold that data for 10 years under the Data Protection Act. In the UK, 'accounts and records' that form a core part of the business's function (such as tax or compliance records, or even records for delivering a product to a customer) are exempt and do not require a Data Protection Act registration. There are many other reasons why you may need to be registered, of course, and the ICO have a useful online test to see if you do: http://ico.org.uk/for_organisations/data_protection/registration/self-assessment http://ico.org.uk/for_organisations/data_protection/registra... It should also be mentioned the changes only apply to B2C sales, not B2B.

thibaut_barrere 12y ago
One case that isn't clear yet for me is: even if you sell in B2B only, does this new reform apply if the buyer cannot (or does not, for some reason) provide a valid VAT number.
- petercooper 12y ago
  The British approach is you need evidence the recipient is not receiving your supply "for a wholly private purpose." VAT registration numbers are considered the best evidence, but alternative evidence can be accepted, such as a contract, commercial documents, a purchase order, etc. Whatever evidence you have, you need to keep and be able to defend. HMRC (the UK tax authorities) even say "a digital certificate from a reputable organisation can also be used" but that sounds like a logistical headache. As with most things tax related in the UK, it comes down to whether you think you're within the rules as best you interpret them, and whether you're confident you can honestly defend your stance to a VAT inspector. Other countries may not operate similarly, but the UK tax system tends to operate via debates over intents and outcomes rather than strict adherence to statutes. More information on the above at http://customs.hmrc.gov.uk/channelsPortalWebApp/channelsPortalWebApp.portal?_nfpb=true&_pageLabel=pageLibrary_ShowContent&propertyType=document&id=HMCE_PROD1_029955#P1106_138630 http://customs.hmrc.gov.uk/channelsPortalWebApp/channelsPort...

thibaut_barrere 12y ago

One case that isn't clear yet for me is: even if you sell in B2B only, does this new reform apply if the buyer cannot (or does not, for some reason) provide a valid VAT number.

petercooper 12y ago
The British approach is you need evidence the recipient is not receiving your supply "for a wholly private purpose." VAT registration numbers are considered the best evidence, but alternative evidence can be accepted, such as a contract, commercial documents, a purchase order, etc. Whatever evidence you have, you need to keep and be able to defend. HMRC (the UK tax authorities) even say "a digital certificate from a reputable organisation can also be used" but that sounds like a logistical headache. As with most things tax related in the UK, it comes down to whether you think you're within the rules as best you interpret them, and whether you're confident you can honestly defend your stance to a VAT inspector. Other countries may not operate similarly, but the UK tax system tends to operate via debates over intents and outcomes rather than strict adherence to statutes. More information on the above at http://customs.hmrc.gov.uk/channelsPortalWebApp/channelsPortalWebApp.portal?_nfpb=true&_pageLabel=pageLibrary_ShowContent&propertyType=document&id=HMCE_PROD1_029955#P1106_138630 http://customs.hmrc.gov.uk/channelsPortalWebApp/channelsPort...