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"Without making any value judgements about the operations of this particular company, one valuable lesson from the post is: do not ever use the Bank of America
by larrys 12y ago
"Without making any value judgements about the operations of this particular company, one valuable lesson from the post is: do not ever use the Bank of America Payroll feature."
There are actually all sorts of gotchas in business that happen as a result of some assumption that you make as far as a process being carried out that never has happened. Using BofA wasn't the sole problem here it was being asleep at the switch and not checking that something had actually happened that didn't.
When I pay my taxes (various real estate, business, personal etc.) I typically will actually look for and printout the cancelled check from the bank showing that the check actually arrived at the destination and was deposited.
The example I would use is the long standing thought in backups that you need to actually test your backups, [1] and not assume that they will work when you need them.
[1] For a certain Mac that I am backing up I just bought, for example, 2 - 3tb hard disks. One will be offsite, one will be onsite. One will be a disk clone (super duper) one will be done by Apple's time machine. Also, the two different 3tb disk were purchased from two different vendors. One is WD and is Seagate. [2] I will periodically test both backups to make sure I can boot from either if needed. This isn't for super critical data but for a large collection of photos and videos. (And there are more than one clone of the data for that matter).
[2] Theory being that buying 2 of the exact same 3 tb's (at the same exact time) could come from the same batch and be defective.
- jacquesm 12y agoIMO the biggest problem here was not accurately forecasting liquidity, if they had done that they would have seen within two months that something was badly wrong. Excess cash in a business that can not be explained should be just as worrisome as having too little. The latter is an indication that someone is raiding the till in some creative way, the former that you are not paying someone that you should be paying, which can lead to the sudden demise of your business if the creditor has a long enough arm. No matter how small your business you should at least have a general ledger and a liquidity forecast running 6 months to a year into the future.
- larrys 12y ago"Excess cash in a business that can not be explained should be just as worrisome" Really good point. As it happens one day recently I questioned my wife why our personal account had so much money in it. It turned out that she had transferred her money into it that should have went into another account. This was after correcting problems where she had payed some personal bills out of our account because the bank bill paying "default" for her was set to our joint account rather than her own account. So she switched it so default bill payment now = her account. So now I have a different problem. She pays our bills out of her account. Which (in addition to the above mentioned wrong deposit) has created even more havoc.