A big win for me was separating my "todo list" (a list of lists that covers all my responsibilities) from my "agenda" (a non-negotiable contract with myself reg

A big win for me was separating my "todo list" (a list of lists that covers all my responsibilities) from my "agenda" (a non-negotiable contract with myself regarding today, and only today). If my agenda has more than 3 things on it, I consider that a red flag, e.g. I'm playing catchup or overestimating what I'll accomplish in one day. Todo lists are important as reference documents. But my agenda is what I use to set and keep focus and maintain 'now' productivity (as opposed to 'when I get organized' productivity, which is what a giant todo list promises). FWIW I use Trello for todo list(s) and TeuxDeux (as a pinned Fluid app) for my agenda.