I've worked with a lot of companies as a consultant (or founder or product manager), and generally have to dip various PM tools and workflows regularly. Every c

I've worked with a lot of companies as a consultant (or founder or product manager), and generally have to dip various PM tools and workflows regularly. Every company is different and even using the same tools, can have completely different workflows. Some are mildly efficient, some are a total clusterfuck and some are just baffling that anything gets done. I have never seen a company operate with a flawless workflow. Ever. The bigger the organization, the more product managers you add, people stay equally confused. There's no magic spell to be organized, you just have to accept that there will always be a certain level of chaos in any given system and learn to mitigate it as best you can with regular communication. Basically the lesson I've learned is find a tool that's simple - as simple as the size of your team or organization can stomach - and only level up when you grow in scale. Heck, a spreadsheet full of tasks can be a surprisingly effective task management system for most small groups. Something like Jira is only necessary when you're operating at a certain size, so lay off it until you're at the point you can't live without it.