...digitizing is a boon, make your smart move and switch to Google Drive or Dropbox. Now the good part about this is, you can have all of your gazzlion files on

...digitizing is a boon, make your smart move and switch to Google Drive or Dropbox. Now the good part about this is, you can have all of your gazzlion files on the cloud and access them from anywhere. The better part is you can have all of them indexed! For ephemeral stuff this is fine, but I'd be really wary of this "digitization solution" for data that matters and what you might want to find some years down the road. This kind of ad-hoc digitization has caused a lot of problems, from documents that simply don't exist anymore, to documents that might exist somewhere but not anywhere anyone can find them. Paper isn't a great solution, but most of the stuff I've actually lost has been digitized stuff on some server or service that disappeared. If you're a bigger company in particular, I'd treat it as an archival problem worth having a proper solution for (perhaps even an in-house archivist whose actual job is managing it). Vaguely relevant, a cautionary tale that was making the rounds a few years ago: http://wrttn.in/04af1a http://wrttn.in/04af1a