I use Trello as my planning tool but my setup is pretty "light". I have a "Next" board which is basically my daily TODO list (I mostly use a notebook for this

I use Trello as my planning tool but my setup is pretty "light". I have a "Next" board which is basically my daily TODO list (I mostly use a notebook for this but move the stuff I want to do the next day to Next in the evening) which contains TODO and DONE I have an "Ideas" board to capture long term/random stuff. The Lists are topics like "Programming", "Writing" etc Then I have a "Personal" and "Work" board with topic lists to do the midterm planning. The "Work" one has a list for each programming project I work on for example. I also have a "Self Investment" board that contains my couple of items I want to get better at during the next 6 month (Lists will be something like "French", "Erlang") I also have a "Books etc" board where I keep track of interesting books ot buy (and track progress of mostly technical books I read usually with chapter checklists). The etc. part is interesting blogposts, youtube videos, TED talks and so forth Lastly I have a single board "Dissertation" which should be self explanatory :D I use a notebook to capture stuff on the road, I'm pretty low tech for a tech guy. It's a small one that fits in my pocket and basically I create an entry for each day with my stuff to do. I use the last pages and write in reverse order on them to capture ideas (those are then transfered to Trello and crossed out) I actually combine this with the Promodoro technique so each entry in my notebook will have a couple of [] that are 20 minute chunks. I'm always looking for ways to optimize my time management so any suggestions are welcome. I don't really use tags in Trello, I tag my books with them into owned, owned digital and want to buy but there has to be better ways of using tags :D