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Ultimately a folder (or a tag) is just another piece of metadata, like the ones you listed-- project, contributor, date, revision, etc. The core issues are inp
by joshwa 18y ago
Ultimately a folder (or a tag) is just another piece of metadata, like the ones you listed-- project, contributor, date, revision, etc.
The core issues are input (how do I get this metadata attached to the content? dragging to a folder, document analysis, filesystem metadata, tag autocomplete) and retrieval (how can I quickly sort and filter to find the document(s) I need, based on some set of metadata criteria?)
Whether or not that metadata has a hierarchical structure (a taxonomy/vocabulary), and whether that structure is controlled (e.g. only privileged users can create new terms) is secondary to the question of speedy, usable input and retrieval.
- wallflower 18y agoI worked with Documentum document management systems. Tags are critical to being able to retrieve a document once it's scanned in. The problem, of course, is mis-tagged documents.
- joshwa 18y agomis-tagged is the same as mis-filed. This is where having a controlled vocabulary makes sense, or at least a periodic orphan cleanup process.
- thaumaturgy 18y agoRight, mis-tagging is a process problem, not a software one. At least, I can't think of a software way right now to solve that. ...Although, like you mention above, being able to find documents quickly can make it much easier to handle. For example, the UI should give you the ability to show all documents modified in the last N days, by user X, etc.