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I used to be a Rachel-a-like in a past life. Really tight SLAs (mobile network infra etc, so people have to be able to make emergency calls, for example). So m

I used to be a Rachel-a-like in a past life. Really tight SLAs (mobile network infra etc, so people have to be able to make emergency calls, for example). So many times I got bridged into a conference call whilst fixing things & doing RCAs against tight SLAs, as non-technical people didn't have any sort of idea that it was wasting my time. "I am fixing it, I will send updates as per contractual agreements" puts phone down. On several occasions I got 2 emails after the fact - one praising me for resolving quickly, another asking me to please be nicer to executives. The calls stopped after 5 or 6 times. Things have moved on these days, and it's much easier to coordinate such events on Slack etc. Thankfully!

Nifty3929 2y ago
Please be empathetic to people who do not understand what is going on, but who have tremendous responsibility to the business. The business problem is always a superset of the technology problem. Yes, of course you aren't able to fix it while you are on the phone with them. A conference call will not fix the code. They know that too. But they also need meaningful information and updates in order to do their jobs, which often requires them to provide updates to others like important customers, shareholders, the CEO, or even the government. They may also need this in order to plan out other activities. Providing useful information and frequent updates (not "contractual" updates) to them with this in mind would go a long way toward solving the whole business problem that is created by the technical problem. It might also get them off your back sooner, and with more respect for you. There are two critical pieces of information that would help an executive very much: Do we know what the problem is? and Do we know what the solution is? A simple yes/no on both of those would be a great start.
- aqueueaqueue 2y ago
  Surely more than one person is working on the fix? If you have a pair one can pop off and give updates to a third technical person (maybe their manager or an inicident manager) who can liaise.
- ameliaquining 2y ago
  Communicating that information to executives needs to be the responsibility of someone who isn't currently heads-down debugging. Google's SRE Book suggests creating a "communications lead" role.
  - cratermoon 2y ago
    At one employer our site outage recovery runbook specifically stated that one person was to be designated to communicate status outside the tiger team and be a buffer between panicky people across the company and the technical folks fixing the problem.
  - HolyLampshade 2y ago
    I used to run a fluid ops group managing a complicated and (relatively) unstable system. I always approached this as a difference between incident management vs problem management, the later being the “what actually happened” phase, with lots of bureaucracy and post-mortems. I always taught people in my group to manage out during incidents if they understood what was happening. In the vast majority of failure modes you don’t need the most technical people working the keyboard performing, for example, a failover. Most of those processes are well documented and well understood. Very technical/operationally minded people tend to want to solve the problem as quickly as possible, but I always found them far more valuable discussing the issue with stakeholders, and playing a blocking move for the more junior guys/gals on the keyboards. This also helps the juniors get the experience necessary to eventually be able to help develop future staff.
- lifeisstillgood 2y ago
  Then you need to pay for and assign extra highly technical people whose only job is to watch and follow and report upwards. This is One advantage of a war room in that there are usually enough technical people that one finds themselves just watching (“I’m a bit behind the curve so Inwill watch, don’t want to jump in there Bob is already working on it …”) and becomes this role.

Nifty3929 2y ago

Please be empathetic to people who do not understand what is going on, but who have tremendous responsibility to the business. The business problem is always a superset of the technology problem. Yes, of course you aren't able to fix it while you are on the phone with them. A conference call will not fix the code. They know that too. But they also need meaningful information and updates in order to do their jobs, which often requires them to provide updates to others like important customers, shareholders, the CEO, or even the government. They may also need this in order to plan out other activities. Providing useful information and frequent updates (not "contractual" updates) to them with this in mind would go a long way toward solving the whole business problem that is created by the technical problem. It might also get them off your back sooner, and with more respect for you. There are two critical pieces of information that would help an executive very much: Do we know what the problem is? and Do we know what the solution is? A simple yes/no on both of those would be a great start.

aqueueaqueue 2y ago
Surely more than one person is working on the fix? If you have a pair one can pop off and give updates to a third technical person (maybe their manager or an inicident manager) who can liaise.
ameliaquining 2y ago
Communicating that information to executives needs to be the responsibility of someone who isn't currently heads-down debugging. Google's SRE Book suggests creating a "communications lead" role.
- cratermoon 2y ago
  At one employer our site outage recovery runbook specifically stated that one person was to be designated to communicate status outside the tiger team and be a buffer between panicky people across the company and the technical folks fixing the problem.
- HolyLampshade 2y ago
  I used to run a fluid ops group managing a complicated and (relatively) unstable system. I always approached this as a difference between incident management vs problem management, the later being the “what actually happened” phase, with lots of bureaucracy and post-mortems. I always taught people in my group to manage out during incidents if they understood what was happening. In the vast majority of failure modes you don’t need the most technical people working the keyboard performing, for example, a failover. Most of those processes are well documented and well understood. Very technical/operationally minded people tend to want to solve the problem as quickly as possible, but I always found them far more valuable discussing the issue with stakeholders, and playing a blocking move for the more junior guys/gals on the keyboards. This also helps the juniors get the experience necessary to eventually be able to help develop future staff.
lifeisstillgood 2y ago
Then you need to pay for and assign extra highly technical people whose only job is to watch and follow and report upwards. This is One advantage of a war room in that there are usually enough technical people that one finds themselves just watching (“I’m a bit behind the curve so Inwill watch, don’t want to jump in there Bob is already working on it …”) and becomes this role.