If you extrapolate this to larger / more bureaucratic organisations this is a change advisory board. You advise that change X will happen to system Y at time Z

If you extrapolate this to larger / more bureaucratic organisations this is a change advisory board. You advise that change X will happen to system Y at time Z along with details of prep work, risks, and conditions for back-out. This gives a window for questions or concerns to be raised. In lieu of a nope, it then proceeds.