It's death by a million regulations. In some countries, a researcher can write a grant on their own, with minimal support from the university. Not in the US. I

It's death by a million regulations. In some countries, a researcher can write a grant on their own, with minimal support from the university. Not in the US. If you are not a full-time administrator, it's effectively impossible to know what is required from the application. A department-level administrator will often work with the PI to produce an endless pile of documents. And then a higher-tier administrator has to double-check everything, because the department-level administrator is likely to miss some details. Universities hire a lot of foreign employees. Because the US immigration system is complex, there are usually people helping new hires deal with it. And they only deal with immigration bureaucracy – they rarely have time to help with more practical issues, such as how to open a bank account. Maybe you are attending a conference. It's often cheaper to pay a membership fee in a professional organization + discounted registration fee than the full registration fee. But you can't pay membership fees from federal grants, so administrators have to pay those from another funding source. You came back from the conference with a bunch of restaurant receipts in random foreign languages. Now the administrators need to check and double-check that they are not reimbursing any alcohol from federal grants. Or maybe you are attending two conferences in a row in Europe, with a few days between them. Now you need to provide evidence that it's cheaper to stay in Europe instead of flying back to the US for the weekend. And you also need to justify the use of a European airline for flying between two European cities. Pretty much everything a university does is in a similar regulatory hell.