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A lot of companies (or at least several I've worked with) have policies that emails must not be kept for more than one or two months. I gather in-house exchange
by eblume 14y ago
A lot of companies (or at least several I've worked with) have policies that emails must not be kept for more than one or two months. I gather in-house exchange servers helps to enforce that.
I was told that this is because such a policy allows the company to respond to subpoena requests by simply saying "our policy is to discard all emails after two months, so we cannot comply with this request."
- primatology 14y agoIs that valid if employees keep their own backups, and the subpoenaed emails do still exist?
- there 14y agoYes. The subpoena is not for every person that may have a copy of the e-mail, ever. It's for a piece of evidence that that specific entity may have.
- sgt 14y agoIn my experience, most companies have a data retention policy that explicitly states that old emails must be kept for a number of years. A separate storage of email archives is an option, but it must not be difficult to extract an email from the archive - which is why I think keeping it in the original inbox is a better option.
- rmc 14y agoWouldn't that back fire on the company (A) if some other company (B) were to use it to their advantage? e.g. B don't pay an invoice, delay 2 months, then demand proof from A that they sent the invoice? Or a disgruntled employee could claim that they informed management months ago about a problem, and management ignored the problem. Sounds like more trouble than it's worth.
- eblume 14y agoWhere I've worked, invoicing gets sent to another system that does retain data (I think forever).