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Power can be a real issue. We had one sponsor who wanted a large meeting room, but they didn't take into account that they were expecting all the people in the
by huxley 15y ago
Power can be a real issue. We had one sponsor who wanted a large meeting room, but they didn't take into account that they were expecting all the people in the room to use their laptops for an hour.
They sent someone to buy dozens of powerbars and extension cords which they chained throughout the room, plugged them into the wall sockets and then freaked out when the room went dark.
AV rental costs are insane. It is a field so ready for a disruption.
- mgkimsal 15y agoVenue wanted $5/head for power. First year that added > $500 to the event. Almost no one used it. So this year we had powerbars for the first row of seats in each room. They're there if you want/need them, but we're not all paying for them for the majority of people who didn't use them. Worked out well. AV costs at one hotel I looked at was something like ~$300/day per room. That's ~$1000 extra, on top of the nearly double room rates compared to our current venue. It's just really hard to justify that extra expense just to be in a hotel. Yes, we're within walking distance of downtown, and there's some nice restaurants, but when I've been operating at a loss for 2 years... ;)