I wouldn't be surprised if there is a chicken-and-egg problem where the funding application also has to contain a planned date and venue. As it reads from the

I wouldn't be surprised if there is a chicken-and-egg problem where the funding application also has to contain a planned date and venue. As it reads from the letter, it does seem like they handed in their application 3 months before the event. That seems like quite short notice and I would have expected ~6 months before the event, especially if there is no certainty/pre-commitment that the grant will go through.