TL;DR Keep your documents in a hierarchy with three top level labels: Projects, Areas, and Resources. Put your short ongoing projects in Projects Put your res

TL;DR Keep your documents in a hierarchy with three top level labels: Projects, Areas, and Resources. Put your short ongoing projects in Projects Put your responsibilities in Areas (of Responsibility) Put your long term information storage in Resources Also, create an archive with the same top levels (Projects, Areas, Resource) for docs that you don't need right now but may in the future My suggestion: Don't use an app. Use a file system and SyncThing.