Ideally it would just ask for each actual need. If the system needs to render something brief for a salutation, something verbose for a certificate of achieveme

Ideally it would just ask for each actual need. If the system needs to render something brief for a salutation, something verbose for a certificate of achievement, and something suitable for sorting purposes, then it could just ask the user to provide all of those exact things. Then the potential for misalignment with "what the system expects" completely disappears.