I think this a social problem. You can’t solve those through technical means. Enforce tagging rules hard enough, and people will either find a new “Downloads”

I think this a social problem. You can’t solve those through technical means. Enforce tagging rules hard enough, and people will either find a new “Downloads” folder that does not slow them down in reaching short term goals or stop sharing files altogether. The best you probably can do is making technology that makes it easier for users to make files findable in the future. Employers could also explicitly reward employees who properly archive and tag their data. That may eventually change the culture of a company or parts of it. I think that accounting departments tend to be better in this, for example.