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Maybe others have different experiences, but I've never found state sharing sync meetings to be very good at accomplishing their intended goal. There's inevita
by rainsford 4y ago
Maybe others have different experiences, but I've never found state sharing sync meetings to be very good at accomplishing their intended goal. There's inevitably too much that goes on between meetings for the meeting to cover everything, and even if it could, decisions and communication have to happen outside of the regular meeting for things to actually get done in a timely manner. This tends to lead to such meetings being incomplete and/or redundant. In theory a regular sync meeting could be used for things that both benefit from real-time back and forth and are low enough urgency that they can wait for the next meeting, but that's hard to coordinate and one of the downsides of having a recurring meeting is that it encourages low effort agendas and pre-coordination.
Maybe this isn't so bad for a small number of meetings or in a very small organization, but the other problem with regular sync meetings is that they tend to proliferate, especially as you go higher up the management chain. If you don't just work exclusively with a single group of people all working on the same effort, your entirely calendar can fill up with sync meetings. It can even become comical in cases where the Venn diagram of who is working on what significantly overlaps and you end up seeing many of the same people over and over again with a slightly different audience and topic each time. No joke, I have seen this lead to the creation of another sync meeting with all the people from the other meetings, but then the other meetings also stay on the calendar because people also want that smaller group discussion. Very easy for it to get out of hand, so I tend to like the idea of a regular reset to cancel all those meetings and then add them back as needed.
- falcolas 4y ago> I tend to like the idea of a regular reset to cancel all those meetings and then add them back as needed. I also approve of this kind of house-cleaning. Calendars, like any other storage device, get a lot of built-up cruft too. Mine have even had some absurdly long-interval meetings with people no longer with the company. But I think that Shopify took it a bit too far by banning them all going forward as well.
- andirk 4y agoEvery meeting should have someone running it, covering the points that are outlined in the meeting notes, and guiding the conversation to make sure it's on point. At the end, they should be able to read what the meeting accomplished in under a minute.