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fast forward 10 years, you have 300,000 documents that various folks have access to. Now IT is the arbiter of reading a 40 page document and deciding on the dat

fast forward 10 years, you have 300,000 documents that various folks have access to. Now IT is the arbiter of reading a 40 page document and deciding on the data sensitivity of it and granting or not access. Now a founder retires who owned the folder that contained HR + marketing docs and it reverts to IT and revokes access to all of it. Injoy.

viraptor 4y ago
I'm not sure what you're trying to say here - what's the other option? You don't have to deal with every single orphaned document - just the ones where people request access. When the founder retires and the files did not get shared before, how exactly do you want to deal with that? (context: we're in a situation where we already know the standard handover / permission granting procedures either didn't kick in, or failed)
- grogenaut 4y ago
  These online doc systems seem to lend themselves to massive proliferation of orphaned docs that are still accessible, versus ones that go away as they're on machines. Similar to issues with the internet never forgetting. And because it's good at not forgetting you have a fight to delete docs vs fight to retain them.
  - ddalex 4y ago
    I don't get it - you're saying that losing information when somebody leaves because they kept it their local drive is somehow better then temporarily losing access in a manner that is easily recoverable?
    - grogenaut 4y ago
      In many cases yes actually. Not sure if you've had the sad experience of your parents passing yet, but it's real work to clean up. Drawers full of documents, including a receipt for Gum next to one for the upgrades on the house (one is tax deductable when you sell their house one is garbage). Let alone the really embarrassing stuff you find in say your parents night stand or that photo album. Now multiply that by hundreds of employees over years, add in 50 revisions and forks of documents, legal liability, etc. Yes it's a giant pile that just gets worse. It's all tradeoffs and a problem you hit when you get older and bigger.

viraptor 4y ago

I'm not sure what you're trying to say here - what's the other option? You don't have to deal with every single orphaned document - just the ones where people request access. When the founder retires and the files did not get shared before, how exactly do you want to deal with that? (context: we're in a situation where we already know the standard handover / permission granting procedures either didn't kick in, or failed)

grogenaut 4y ago
These online doc systems seem to lend themselves to massive proliferation of orphaned docs that are still accessible, versus ones that go away as they're on machines. Similar to issues with the internet never forgetting. And because it's good at not forgetting you have a fight to delete docs vs fight to retain them.
- ddalex 4y ago
  I don't get it - you're saying that losing information when somebody leaves because they kept it their local drive is somehow better then temporarily losing access in a manner that is easily recoverable?
  - grogenaut 4y ago
    In many cases yes actually. Not sure if you've had the sad experience of your parents passing yet, but it's real work to clean up. Drawers full of documents, including a receipt for Gum next to one for the upgrades on the house (one is tax deductable when you sell their house one is garbage). Let alone the really embarrassing stuff you find in say your parents night stand or that photo album. Now multiply that by hundreds of employees over years, add in 50 revisions and forks of documents, legal liability, etc. Yes it's a giant pile that just gets worse. It's all tradeoffs and a problem you hit when you get older and bigger.