I have a couple to-do lists. But, I have one "master map" to-do list, with timelines, stretching out many years. I then have a "check this each day" to do list.

I have a couple to-do lists. But, I have one "master map" to-do list, with timelines, stretching out many years. I then have a "check this each day" to do list. Finally, my third to-do list, and the simplicity and power cannot be overstated, is a list that I completely erase no matter what at the end of the day. If there is something new on it that I really believe is important, it will go to the "check this each day" list, or if I'm putting it off, or if it is something further out into the future, onto the "master map" to-do list. My master to-do lists doesn't have to only be far out goals. Each morning that I wake up, I look over my "check this each day" list, and make a list of everything I want done for that day on my third to-do list (the one that I delete all contents of at the end of the day, and leave a blank template). I have habitual habits labeled as "ritual 1" (such as waking up & eating & showering & hygienic stuff) and evening stuff labeled as "ritual 2", so that instead of writing all of those smaller tasks out that I do each day, I know in my head what they are when I see "ritual 1" and so forth. You can use other terms other than "ritual xyz". Since I have began this process, my to-do lists have been much more manageable. The drawback I suppose is I look at my "master map" to-do list much less than I used to, although I do look it over from time to time to see how I'm doing. For my journal I categorize everything inside of it. It is not as organized as it could be, but it gets more organized as time passes. For my work, I use a centralized service. It is extremely organized. Best of luck to you. I hope my suggestions are helpful, especially my to-do lists suggestion, because I believe a to-do list system like that is very helpful.