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Two small tips that got my GTD system going on paper: - Don't worry too much about having a perfect written system, I always was worrying too much about havin

Two small tips that got my GTD system going on paper: - Don't worry too much about having a perfect written system, I always was worrying too much about having the perfect system and this meant that I ended up not writing anything down because I hadn't found the perfect place to put it. Don't be afraid of re-writing things, think of re-writing as re-thinking, rather than as having made a mistake that you are correcting. Your system is an organism that evolves with as you keep thinking through the things. - Nested lists are a nightmare to look at, and add too much context that you don't want. Nested lists are ok for project planning, brainstorming, and thinking. But keep nested lists away from any page that you want to look at often. Better to have 10 separated pages with 10 lists than 1 page with 10 sub-sections. In general try to keep the system as dumbed down as possible, because the point of having a written system is that you can look at it when you don't feel like thinking and the system provides very basic steps for your head to do (like pick one thing to do from here, or remind me of all the people I am waiting for to come back to me with answers, ...)

triyambakam 4y ago
Thank you for sharing that. I've been testing paper systems with inspiration from GTD for the past few months. I agree that it was much easier when I let go of fearing rewriting. But so far I do find it difficult to not feel overwhelmed with the great number of pages that I've accumulated and often duplicating certain topics when I forgot I already had a page for something. I also wish for better indexing habits to find what I'm looking for. I've contemplated setting a limit on the number pages I accumulate and then when reached entering them into a persistent digital storage (markdown files synced across devices) and then starting over again on paper. Overall I keep wishing for the notebook to fix my productivity problems and I'm slowly admitting that it is actually something in my internal orientation that needs to shift.
- Ambolia 4y ago
  What type of information do you find yourself losing track of? The GTD sections shouldn't be that big even when tracking a huge amount of projects, like if you had for example 100 projects and 100 next actions that you are actively working on. Each of those shouldn't take much space, maybe 1-2 lines on a notebook for each one project and each task, clear outcomes for projects, and a simple actions for next actions, about 20 pages overall? And that's for a huge amount of projects, I've never gotten anywhere near that in active projects, maybe 50-80 projects at times. Those 2 categories, plus a calendar, and a "waiting for" list, are the sections you may be looking at often on your day to day work when following GTD. Everything else about your "active" projects goes a bit out of scope of what is defined by GTD and should go to "project reference material", like project planning, TODO lists, project structure, notes from meetings, sketches, ... those are kept in a much messier form by me, but I feel like as long as the big picture and hard commitments are clear on the GTD part, it's ok if sometimes I have to "dive down" into a specific project mess to clarify some things. It's just not ok if those 2 are mixed and make looking at your day-to-day GTD sections a nightmare. I keep my paper GTD system on an A5 ring binder, something like a Filofax but a cheaper brand, with 1 plastic divider for each 4 (projects, next actions, waiting for, someday/maybe) of the 5 GTD hard-categories [1], with each section having about 1-5 pages. The calendar goes to Google Calendar just because it's convenient how it auto-adds meeting invitations. For project reference material I keep an alphabetic index [2] on the same A5 binder for small projects, some dedicated folders or notebooks if the projects are huge, or a directory with files if the projects have some digital material, images, or links, that can't be easily tracked on paper. Those will look very different for each different project so don't really have much of a "system" for it, aside from keeping the hard-landscape tracked on GTD. [1] https://en.wikipedia.org/wiki/Getting_Things_Done#/media/File:GTDcanonical.png https://en.wikipedia.org/wiki/Getting_Things_Done#/media/Fil... [2] https://appelboom.com/filofax-refill-personal-cream-alphabetical-index-2-letters/ https://appelboom.com/filofax-refill-personal-cream-alphabet...
  - triyambakam 4y ago
    Thank you for sharing your workflow, that's really helpful for me. My implementation was really poor.

triyambakam 4y ago

Thank you for sharing that. I've been testing paper systems with inspiration from GTD for the past few months. I agree that it was much easier when I let go of fearing rewriting. But so far I do find it difficult to not feel overwhelmed with the great number of pages that I've accumulated and often duplicating certain topics when I forgot I already had a page for something. I also wish for better indexing habits to find what I'm looking for. I've contemplated setting a limit on the number pages I accumulate and then when reached entering them into a persistent digital storage (markdown files synced across devices) and then starting over again on paper. Overall I keep wishing for the notebook to fix my productivity problems and I'm slowly admitting that it is actually something in my internal orientation that needs to shift.

Ambolia 4y ago
What type of information do you find yourself losing track of? The GTD sections shouldn't be that big even when tracking a huge amount of projects, like if you had for example 100 projects and 100 next actions that you are actively working on. Each of those shouldn't take much space, maybe 1-2 lines on a notebook for each one project and each task, clear outcomes for projects, and a simple actions for next actions, about 20 pages overall? And that's for a huge amount of projects, I've never gotten anywhere near that in active projects, maybe 50-80 projects at times. Those 2 categories, plus a calendar, and a "waiting for" list, are the sections you may be looking at often on your day to day work when following GTD. Everything else about your "active" projects goes a bit out of scope of what is defined by GTD and should go to "project reference material", like project planning, TODO lists, project structure, notes from meetings, sketches, ... those are kept in a much messier form by me, but I feel like as long as the big picture and hard commitments are clear on the GTD part, it's ok if sometimes I have to "dive down" into a specific project mess to clarify some things. It's just not ok if those 2 are mixed and make looking at your day-to-day GTD sections a nightmare. I keep my paper GTD system on an A5 ring binder, something like a Filofax but a cheaper brand, with 1 plastic divider for each 4 (projects, next actions, waiting for, someday/maybe) of the 5 GTD hard-categories [1], with each section having about 1-5 pages. The calendar goes to Google Calendar just because it's convenient how it auto-adds meeting invitations. For project reference material I keep an alphabetic index [2] on the same A5 binder for small projects, some dedicated folders or notebooks if the projects are huge, or a directory with files if the projects have some digital material, images, or links, that can't be easily tracked on paper. Those will look very different for each different project so don't really have much of a "system" for it, aside from keeping the hard-landscape tracked on GTD. [1] https://en.wikipedia.org/wiki/Getting_Things_Done#/media/File:GTDcanonical.png https://en.wikipedia.org/wiki/Getting_Things_Done#/media/Fil... [2] https://appelboom.com/filofax-refill-personal-cream-alphabetical-index-2-letters/ https://appelboom.com/filofax-refill-personal-cream-alphabet...
- triyambakam 4y ago
  Thank you for sharing your workflow, that's really helpful for me. My implementation was really poor.