How does one effectively use these kind of services (eg. I use org roam)? There are several ways to record the data, but the process is really somewhat difficul

How does one effectively use these kind of services (eg. I use org roam)? There are several ways to record the data, but the process is really somewhat difficult. Do we create a routine where each day after work, we go through what we have done throughout the day or simply copy and paste what we find during work hours? Even doing so it will just be a history of records. It feels there is a missing piece to the puzzle. It would be nice to have some stories and experience around these applications! Especially on how people started recording their data.