Day to day operations are mostly focussed on the daily routine or issues suddenly appearing. However there is a set of things which doesn't come up in such disc

Day to day operations are mostly focussed on the daily routine or issues suddenly appearing. However there is a set of things which doesn't come up in such discussions and in my experience it is good to have somewhat regular moments of "let's take about anything outside the routine, not related to the next release" and having those scheduled helps some folks to collect notes. I'm fine with such a meeting being five minutes, but sometimes it brings up topics which fly under the radar otherwise.