You will need folders and use Outlooks rule management system ti autimatically place all mails with certain subjects or from certain people in appropriate folde

You will need folders and use Outlooks rule management system ti autimatically place all mails with certain subjects or from certain people in appropriate folders. This works well and is robust. Then you will need a workflow methodology on how often throughout the day you you work with the emails. Foxed points in time is one way to approach it, and not a bad strategy.