3 ms·
Use mail rules to sort email into folders automatically. Try to keep email you don't need to read immediately out of your inbox. Use mail rules to highlight mes
by fancyfredbot 5y ago
Use mail rules to sort email into folders automatically. Try to keep email you don't need to read immediately out of your inbox. Use mail rules to highlight messages sent only to you, or where you are in the to: section so that they stand out. Set up mailing lists for each project to make sorting simpler. Use auto archive to keep the size of your inbox in check. Make sure you have a search index set up so you can quickly find emails buried away in archives. Make use of the "tasks" feature to flag emails you need to respond to later.
- aviditas 5y agoI use a method along the same lines. I have two 'triage' folders, one for internal emails and one for external. Everything else gets a folder and a matching rule once I get more than a few emails from the sender or it is evident that I want the emails to be identified and sorted. I use nested folders to group people and topics then a rule that pops a notice if an email is sent to me directly. It varies per org and per role but I end up with a structure that is excellent at me seeing and responding to my emails in a timely way. I make sure to have conversation view on and that provides cross visibility in the folders. I agree with you on the tasks and archive recommendations as there is even more integration with To Do and Planner in the MS ecosystem. It is important to try out different methods and figure out what works best for you. Personally, I like making the computer do the work and that's been effective even in the upper thousands of emails.