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1. Get rid of all the crap as fast as possible: delete spam, unsubscribe from mailing lists that you don't need. 2. Setup folders and filter rules to have mails
by okl 5y ago
1. Get rid of all the crap as fast as possible: delete spam, unsubscribe from mailing lists that you don't need.
2. Setup folders and filter rules to have mails sorted automatically. For example, you could have one folder per project or one folder per client. How you structure your folders depends on your work process.
3. Use the Eisenhower Method when going through new mail. (https://en.wikipedia.org/wiki/Time_management#The_Eisenhower_Method https://en.wikipedia.org/wiki/Time_management#The_Eisenhower...)
- epc 5y agoSeconding this, I used to receive 200+ emails a day (not including spam) in a previous job and the only way I managed it was a combination of filters and folders and the ability to rapidly delegate messages to coworkers.
- epc 5y agoSome additional comments: - get a sense of the ebb and flow before doing anything that radically restructures your inbox. Also find out about your firm's document retention policies and practices. - pick an organizing philosophy and stick with it for a month before revising (refactoring) it or ditching it. - I organized my filters around a modified 7 habits of highly effective people approach: mail from above was urgent, mail from colleagues was important, mail from outside that set was not important unless I'd participated in the chain, and everything else was not urgent & not important and frequently ignored entirely.
- sumthinprofound 5y ago+1 for filters and folders. Then either Do, Defer or Delegate.