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Thanks for your post, I understand these issues better now. But I think there still can be some middle ground solution. I struggle with memory, I cant remember

by dreen 5y ago

Thanks for your post, I understand these issues better now. But I think there still can be some middle ground solution. I struggle with memory, I cant remember what was said on the meeting a few minutes ago. I often have to chase people even if I was there for the note taking because they often lack some context. For the few meetings we did record, I was able to go through it while working to keep the context fresh in my mind constantly. But of course, I would not want to create a situation where that can be abused. A recorded video can be transcribed and deleted, and the transcript can be anonymised and potentially summarised by an algorithm. I think this could at least lead to better (although much longer) notes, while protecting the participants. What would you think about such tool, if it existed?

NikolaNovak 5y ago
Honestly - I still think best solution is to instill culture of meeting notes; yes, first few will suck - they'll either lack crucial detail, context & background; or they'll be overly verbose and hard to read. But like anything else, team/people get better at it - and fast, if team agrees to make it a priority; pick the right people to be designated to collect and send meeting notes, coach them, provide constructive feedback. You can also consider taking turns - once people sit in both shoes (note taker, as well as note consumer), enlightenment and understanding occurs. Bluntly - it feels you perhaps haven't been on receiving end of a good set of meeting notes; it's a skill for sure, but an eminently develop-able one, and will never ever not be useful - even if just for yourself! :) The technical solution, in my view, would a) not be worthwhile the effort to setup [transcribing and creating summary algorithms - I get that'd be fun, but that's not the same as feasible ;] and b) would have too many points of failure (now we need to both trust it'll delete and anonymize etc). If there was a COTS tool... dunno. Maybe. transcribing is already built into most web meeting software these days, and we value our meeting notes way way way way more. Thing to understand is - making and sending meeting notes isn't (necessarily:) a burdensome, bureaucratic task that has no technical value; once you've developed the skill, you'll find you're keeping great notes for yourself. I use OneNote, I have a tab for meetings, and every meeting I go to, I keep good notes (I'm a touch typist which helps hugely, to be fair). During and after meeting I cut/trim/organize them. If I need to send them out, it's a few minutes to format them nicely for others. If I don't need to send them, a) They're useful for me to refer to and b) They're useful even if I never refer to them, as I keep track of what's going on during meeting, organize my thoughts, and ask more and better questions because I see the gaps. As we go, I keep bullet points, I order them, make them hierarchical, reorder and so on; frequently I'll screenshare them and it actually makes the meeting better as it prevents looping around, reduces uncertainty, and shows gaps / what's left much more easily. My 100 Croatian Lipa :->

by dreen 5y ago

NikolaNovak 5y ago

Honestly - I still think best solution is to instill culture of meeting notes; yes, first few will suck - they'll either lack crucial detail, context & background; or they'll be overly verbose and hard to read. But like anything else, team/people get better at it - and fast, if team agrees to make it a priority; pick the right people to be designated to collect and send meeting notes, coach them, provide constructive feedback. You can also consider taking turns - once people sit in both shoes (note taker, as well as note consumer), enlightenment and understanding occurs. Bluntly - it feels you perhaps haven't been on receiving end of a good set of meeting notes; it's a skill for sure, but an eminently develop-able one, and will never ever not be useful - even if just for yourself! :) The technical solution, in my view, would a) not be worthwhile the effort to setup [transcribing and creating summary algorithms - I get that'd be fun, but that's not the same as feasible ;] and b) would have too many points of failure (now we need to both trust it'll delete and anonymize etc). If there was a COTS tool... dunno. Maybe. transcribing is already built into most web meeting software these days, and we value our meeting notes way way way way more. Thing to understand is - making and sending meeting notes isn't (necessarily:) a burdensome, bureaucratic task that has no technical value; once you've developed the skill, you'll find you're keeping great notes for yourself. I use OneNote, I have a tab for meetings, and every meeting I go to, I keep good notes (I'm a touch typist which helps hugely, to be fair). During and after meeting I cut/trim/organize them. If I need to send them out, it's a few minutes to format them nicely for others. If I don't need to send them, a) They're useful for me to refer to and b) They're useful even if I never refer to them, as I keep track of what's going on during meeting, organize my thoughts, and ask more and better questions because I see the gaps. As we go, I keep bullet points, I order them, make them hierarchical, reorder and so on; frequently I'll screenshare them and it actually makes the meeting better as it prevents looping around, reduces uncertainty, and shows gaps / what's left much more easily. My 100 Croatian Lipa :->