I often have (virtual) meetings with clients, and there may be 3-5 people of their team on the call, and I might have a colleague also there. To make sure meet

I often have (virtual) meetings with clients, and there may be 3-5 people of their team on the call, and I might have a colleague also there. To make sure meetings aren't a waste of time, each of our clients has a Gitlab space on our self-hosted Gitlab, and while screen-sharing, I open their Board, which is in a sense the meeting agenda. Then I open each issue, and I take notes while they are talking. If the discussion is too quick, I stop folks and tell them "one second, we should write this down, it's important but I'll forget". And before moving to the next topic, I ask every-one to validate. Towards the end of the meeting (usually 30-45 mins), we then go back to the board, and re-prioritize if needed. In parallel, I have a paper todo list, where I write down the issue numbers that I really need to prioritize, or other notes that the client should not see. Obviously this does not work for all types of meetings, but we also do this for our internal company meetings and it's fairly efficient. In the past I would only use paper, but I ended up with lots of paper that I lost track of.