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The other answers here are mostly suggesting reactive steps to the situation that you are being flooded with meeting invites and need to respond to them (block
by clusmore 6y ago
The other answers here are mostly suggesting reactive steps to the situation that you are being flooded with meeting invites and need to respond to them (block time in your calendar, decline meetings). These are good strategies that work in a broad range of environments, because attending meetings is a personal decision for you as an individual.
I'd like to at least suggest the proactive approach - to try to cut down on meetings. The meetings you describe sound like they are doing the work of either a planning session or a backlog refinement session, but are done on an ad-hoc basis throughout the week. If the people scheduling these meetings are inside your sphere of influence (your team, or close neighbouring teams), can you try to encourage a culture where this sort of work is confined to a start-of-week planning session and a mid-week refinement session? Even if these are 2-3 hours each, at least the scheduling is predictable, and more importantly, timeboxed. If they're done on an ad-hoc basis, you can easily lose track of how much time is spent in these meetings, and you can end up "planning/designing" work much further into the future than is really necessary. Also, no meeting ever takes less than 30 minutes and all meeting expand to fill the time allocated to them, so you might find that six 30 minute sessions spread throughout the week could be completed in one 2hr meeting in a single solid block.
This obviously only works if you have some kind of influence over the people scheduling these meetings, which is why I say that the reactive approach of blocking time/declining meetings is more broadly applicable, but it's worth a shot regardless.
- 100011_100001 6y agoI like this approach. In my case it's 50/50. However even improving half of the meetings would be a huge change.