You're right, that would work. Though the UX designer in me thinks that if the policy is important, it would be better to put in up on a webpage and slap that

You're right, that would work. Though the UX designer in me thinks that if the policy is important, it would be better to put in up on a webpage and slap that into the ‘contact’ field—as a neighbor comment suggests. At least when the whole process turns out to sidestep email completely.