What I've done in the past and worked is as follows - learn from others what they are doing and why. It may look inefficient but there may be good reasons. -

What I've done in the past and worked is as follows - learn from others what they are doing and why. It may look inefficient but there may be good reasons. - document everything / make sure your understanding is correct and others can follow your documentation and use the old flow. - start automating and improving while keeping existing things that worked still there. Doing things this way I was able to improve processes for very bureaucratic companies and have had people appreciate and put in their time to help once they started using.