I actually almost invariably use the same template for all my communications; 3 straight to the point paragraphs, leaving the details to further discussion (if

I actually almost invariably use the same template for all my communications; 3 straight to the point paragraphs, leaving the details to further discussion (if need there is). Start with the context, followed by the matter at hand and finally the expose the solution, proposal or action required by the recipient. Work in most cases. I also use the Boomerang plugin for Gmail to schedule my emails to be sent at 9:30 AM, local time of the recipient (you want to be at the top of the inbox when he grabbed his coffee and starts going through his emails).