The easiest way is to just show you. I'm mostly a manager unit these days so I have something similar to the following: /Team 1 #a team I manage /Progra

The easiest way is to just show you. I'm mostly a manager unit these days so I have something similar to the following: /Team 1 #a team I manage /Program A #Some program for a customer /Project 1 #individual project for that program, might be a tool, a document, etc. /subfolder #various things organized as makes sense for the project /subfolder /Project 2 /subfolder /Program B /FY<previous year> #each Fiscal Years, I move everything /Project 1 /subfolder /Project 2 /subfolder /subfolder /Project 1 /Project 2 /subfolder /subfolder /Team 2 #some older team I used to manage or belong to /<similar to Team 1 as makes sense> /Team 3 /<similar to other teams> /R&D #various research programs /FY<fiscal year of R&D> /Project 1 /subfolder /Project 2 /subfolder /subfolder /FY<more fiscal years with similar structures> /Business Development #gotta get new customers! /Customer 1 /Contract Effort 1 /Customer 2 /Contract Effort 1 /Contract Effort 2 /<and so on> /Staff # any documents I need to produce for my staff /Staff 1 /Staff 2 /<etc.> /PreviousStaff # any staff who are no longer under me /Staff 1 /Staff 2 /Library # I point ubooquity at this /<subfolders by topic> /Personal # person employment documents /Corporate # corporate issued materials /Security /Policies /<etc.> This works for me as I can usually find something within a few seconds because it all has some semantic meaning to me that works with how my memory works, and I have about half a dozen years of intense work plowed into this structure. That being said, more and more of my work is ending up in various enterprise Office things like Sharepoint, Teams, etc. Code, other documents for sharing and such stay in their appropriate Gitlab repos, Confluence/Wiki pages. tbh, this makes it significantly harder for me to find old documents than with my system -- raw search just isn't good enough.