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I often feel this way. I think it helps _a lot_ to have an effective task management system. Why? There is this thing called the Zeigarnik effect. The Zeigarn
by dempedempe 6y ago
I often feel this way. I think it helps _a lot_ to have an effective task management system.
Why?
There is this thing called the Zeigarnik effect. The Zeigarnik effect states that unoccupied tasks tend to overwhelm your conscious thought. When you have too much stuff to do you get overburdened and stressed and start watching Youtube. (I've definitely been there).
How do you deal with the Zeigarnik effect?
Well, you can complete the task, but that's often a tall order. There's been research that shows that simply having a plan for how to complete a task helps you overcome the Zeigarnik effect.
How do you make sure you have a plan for all your open tasks/projects?
This is where the task management system comes in. I'll tell you a few that I've tried and the software I use.
I think the two biggest systems for managing your todo list are Agile (adapted for personal use) and Getting Things Done (GTD).
I have been using a person Agile system for about two years now. It has definitely helped with stress a lot. I have weekly "sprints" where I plan what I want to do for the week. I review every week - what went well and what can be improved. I have a backlog with all the tasks that I want to work on divided up by projects. I also have a board for projects and what state they're in - TODO, in progess, done.
GTD is another system that I've been meaning to read about. What I know so far is that it's basically a flow chart for each item you have to do. There are lists for items in different categories - projects, backlog, current work.
The key point is that both of these systems _never leave a task incomplete_. By "incomplete", I mean not finished or reviewed. Yes, reviewed. If you recall, these are exactly the two ways of eliminating the Zeigarnik effect and the stress it entails.
Furthermore, with an effective task management system, you gain confidence and momentum in seeing your record of complete projects stack up. (I sometimes scroll back on previous years just for fun).
What about software?
I started out using Trello. It's simple, free, and has almost no learning curve. I have a board for my sprint, backlog, and projects. On my sprint board, I have 3 lists - TODO, in progress, and done. At the end of the week, I move the done list to the completed board. Then I have a visual record of everything I've completed over the past year (I make separate completed boards for each year).
However, I've been slowly trying to convert all my stuff to org-mode in Emacs. Look up org-mode if you're unfamiliar with it. It's very popular among GTD enthusiasts.
In short, have a plan for everything you're working on, keep a "scoreboard" or list of things you've accomplished, and review constantly - review each task at the EOD and review on a weekly basis at least.
- rajlego 6y agoIt wouldn't work for all of your tasks but have you tried prioritized tasklist (tasklists assigned a value and a time and then sorted by that). I have ADHD meaning managing doing things is horrible but with prioritized tasklist I can just start at the top and go down during timeslots in the day assigned to finishing tasklist items. If I don't finish low priority things with the time I had it just means they're not important enough (though of course there will be conflict within tasklist if you have tasks that have deadlines or urgencies).
- dempedempe 6y agoThat sounds interesting! I'll check it out. For me, I think the most important thing is simply having a plan and focusing on a few tasks at a time and not worrying about _everything_ to do. It sounds like a prioritized tasklist would be a nice addition to my current workflow. Thanks!
- rajlego 6y agoThis is the one I use in Notion: https://www.notion.so/71c525aa1d8f41a7bbbe5159807c8d74?v=8ac04a06d7e24fe9a42acb27f91b8043 https://www.notion.so/71c525aa1d8f41a7bbbe5159807c8d74?v=8ac... It's a bit confusing but it's usable even if you ignore everything to the right of the time column It's based on the SuperMemo tasklist system which works quite well but is annoying to use when I'm on the go.