Agreed, I state this as you need at least: 1. Agenda 2. Expected outcomes Agenda forces the host/chair to consider how many items are going to be discussed, h

Agreed, I state this as you need at least: 1. Agenda 2. Expected outcomes Agenda forces the host/chair to consider how many items are going to be discussed, how long each might take and most importantly scopes the meeting allowing the host/chair to keep things on-topic. If you're organising an important meeting with lots of topics to discuss, but only have 30 mins scheduled due to "scheduling issues", you're doing it wrong. The expected outcomes ensures that everyone knows up front what is expected to be the output of the meeting. Is a decision is to be made? Are we just looking to gather input? This helps ensure that the right people are in the room. No-one should be able to say "I'd like to say yes, but Bob is out and I can't say yes without Bob's say-so." It also helps with a focus for the ending of the meeting.