It sounds like you're not really satisfied with the digital stuff. So here's a crazy idea: you might benefit from having actual (real) folders for each project

It sounds like you're not really satisfied with the digital stuff. So here's a crazy idea: you might benefit from having actual (real) folders for each project with scribbles in them. Even though it feels like a waste of paper, for some reason it works better for me. Maybe because I don't have to open an app for that, it's just like a second screen (without sacrificing your second screen).