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[Ask HN] How do you organize your tasks/to-do lists?
Just curious.
I might be old-fashioned, but I'm still using a pen and notebook. I'm thinking of going digital, but all of the online to-do list applications are far too complicated — I don't care about categories, tags, or priorities. I'd just like to be able to type in a list of tasks for a given day and hit a box to mark them as done.
- techiferous 17y agoNo pre-made org software has ever felt comfortable enough for me, so I roll my own. I have a series of text files organized how I like. I added syntax highlighting in TextMate. I also wrote Ruby scripts that automate any parts that would be tedious if done manually. My calendar is just a glorified text file, specially formatted for ease-of-use. I also wrote my own TextMate bundle that turns TextMate into a wiki, which is my exobrain. Finally, whatever you end up doing, I would recommend doing something similar to my "jot" script. Basically, whenever I have an idea or come across something I want to address later, I hit F10, a dialog appears, I type my thought into the text box and hit enter, and then the message is saved in a file called jot.txt. At the end of the day I clean out my jot.txt. This allows me to capture ideas as they come to me without breaking my momentum of what I'm currently working on. You can find that script here: http://techiferous.com/2009/12/streamlining-your-workflow-with-applescript/ http://techiferous.com/2009/12/streamlining-your-workflow-wi...
- jxcole 17y agoI use post it notes. But there is also a little known feature of gmail that has a very simple task list mechanism.
- romland 17y agoI made a post about it some time ago on here, and at that point the poster asked for the opposite (not too simple). You can find it here: http://news.ycombinator.com/item?id=1108498 http://news.ycombinator.com/item?id=1108498 I have since added a few minor details, but largely it's the same. I still feel a bit bad for ripping off their design, but heck, it was just up my alley. But in all honesty, it sounds like http://teuxdeux.com/ http://teuxdeux.com/ out of the box would be just your thing. Personally I wanted to be able to have it stored "locally" where I had full control. And to answer your question: I use what is outlined above and it works really well for me. The only drawback, perhaps, is that my "To do Some day" list has gotten pretty big. Everything I can't do right now but find interesting, or every little idea end up in that container. Not sure if that's entirely bad, though.
- rob 17y agoThanks! TeuxDeux is very, very close to what I'm looking for — I'll give it a try for a couple of days. Too bad they don't have an iPhone version ready (even just an iPhone-optimized site).
- romland 17y agoGlad to be of assistance. :) It's on the "Todo Some Day" list to make my version of it talk SyncML which would enable it to synchronize with existing mobile apps out there. I never considered porting the UI, but maybe that's an idea, it is really suitable for cellphones. Hmm...
- chasingsparks 17y agoGTD style git. I have a private repo on git-hub with minor things I am writing (i.e. not multi-week projects), priority registers (only allow myself 3 things on it), lists of things to read, list of things to do in spare time, list of ideas for future projects, and directories with notes on books and practice applications that I write when learning something new. It's very effective for me.
- dskhatri 17y agoEmacs' org-mode. I've been using it for the past several months and love it. Some links: http://searchyc.com/org-mode http://searchyc.com/org-mode http://orgmode.org/org.html http://orgmode.org/org.html
- theBobMcCormick 17y agoI used to be mostly pen and paper for capture and on-the-go lists, with a little bit of RememberTheMilk for larger lists (like the GTD someday/maybe lists, etc). Now that I've got my Nexus One, I'm using Shuffle (http://code.google.com/p/android-shuffle/ http://code.google.com/p/android-shuffle/). Although I still haven't migrated everything out of RTM.
- dmfdmf 17y agoNothing wrong with paper and pen but you need a system to make sure things don't fall through the cracks. I use and recommend the Franklin Planning system now Franklin Covey. http://www.franklincovey.com/ http://www.franklincovey.com/
- onewland 17y agoI find OmniFocus to be very helpful. The difficulty is making sure you enter everything. http://www.omnigroup.com/products/omnifocus/ http://www.omnigroup.com/products/omnifocus/
- kleinsch 17y agoSecond the vote for OmniFocus. The key for me was synchronization between multiple computers and the iPhone. The iPhone app seems a bit like an afterthought (it's very slow to update, even when using their suggested tweaks), but synching between computers works great.
- d4nt 17y agoI use http://toodat.com http://toodat.com I wrote it myself because, like you, I didn't like the complicated nature of the other tools out there. It's pretty basic but it works.
- geocar 17y agoI use http://orgmode.org/ http://orgmode.org/
- keyist 17y ago+1 for org-mode While on-topic, just want to clear up misconceptions of org-mode. It is different from all the software/website task managers mentioned here. You can think of it as a meta-organization tool. A org software factory if you will. You can customize it to exactly how you want your thoughts, tasks, notes, etc organized. See http://doc.norang.ca/org-mode.html http://doc.norang.ca/org-mode.html for an idea of the sheer breadth of options available to make it work exactly for you. This may sound like a lot of work, but there are a lot of sensible defaults, which is why most org-mode tutorials that scratch the surface make it seem like a sibling to other task management software. The base case the OP wants would simply be: S-M-<RET>: create new TODO C-c C-t D: mark TODO as DONE If I may pilfer a quote, org-mode "outshines other [task management solutions] in approximately the same way the noonday sun does the stars." (Neal Stephenson on Emacs)
- jason_slack 17y agoI am hoping that the ipad will help me get better organized with e-mail, calendar, etc.....
- dthakur 17y agoOneNote -- it has been said it's the best piece of software to come out of Redmond.
- nickpp 17y agoOne note is shockingly good. The easiness with which you make items "doable" is awesome. You then move them around as you like.
- Batsu 17y agoMaybe it's just me, but maintaining a task list is about as troublesome as finding one that does just what you need. I get e-mails for business related tasks. Outlook flags posts sent directly to me (as in, I'm in the TO: box, not part of a group or CC'ed) and I'll check them out. Anything else is stuff I want to do. I don't often forget that I want to do something, thus no list necessary. If I do miss something... well there's always free time in the future.
- makeramen 17y agohttp://www.makeramen.com/noodles/ http://www.makeramen.com/noodles/
- telemachos 17y agoI've tried a number of different options - online and local files - but I've settled on Vim's taskpaper plugin (see link below) and a tasks.taskpaper file that I keep in sync across machines using version control. I don't actually even use Taskpaper itself, since I don't really want another application for this - just a file with a reasonable, and hackable syntax. (The syntax is simple enough that it's dead easy to whip up a script for any kind of display or search or munging you might want to do with your tasks file.) Taskpaper.vim plugin: http://www.vim.org/scripts/script.php?script_id=2027 http://www.vim.org/scripts/script.php?script_id=2027 Recommendations for highlighting taskpaper files: http://www.praytothemachine.com/evil/2007/11/06/taskpaper-and-vim/ http://www.praytothemachine.com/evil/2007/11/06/taskpaper-an...
- huhtenberg 17y agoYou pretty much described http://culturedcode.com/things/iphone http://culturedcode.com/things/iphone. These were the best $10 I spent on an iPhone app by a very wide margin. It is simple, but not simplistic, and it is really well designed and executed.
- rudders 17y agohttps://www.rememberthemilk.com/ https://www.rememberthemilk.com/ Quite simple interface. Write your list, easy to manage times with the shortcuts (just go: ^ then type your due-by date, ie: tomorrow or friday and it'll set the date), and you can print it off if you still enjoy the nostalgia of pen and paper
- krschultz 17y agoAbsolutely nothing works better for me, I've tried a lot of things from paper or post-its to writing my own software or using flat text files. I have paid for the pro version ($25 and can be accessed on an iPhone or Droid, web-only version is free) for two years now and I'd gladly pay $100 for it.
- froo 17y agoRTM is brilliant I've found. I've got access to it from pretty much anywhere (within gmail, in my browser, on my phone etc), so its a great way to keep tasks organised.
- frossie 17y agoNot in any one single way :-) I think you might want to look at http://www.toodledo.com/ http://www.toodledo.com/ - it is actually quite powerful (aka "complicated") but the amount of complexity is user configurable. So if you don't care for a certain category, you can just tell the system to ignore it. The main advantage of something "online" is that it is easy to attach supplementary information to a to-do item - a file, a message-ID... I use a hybrid of post-it notes, online calendar, paper notebook, toodledo, and e-mail. GTD it isn't - but it works. [Edit - toodledo also allows you to assign tasks to other users. It is not quite implemented in the way I would like, but their deveoper is very user-friendly and they are always working on it, so I am optimistic.]
- itistoday 17y agoThe Hit List http://www.potionfactory.com/thehitlist/ http://www.potionfactory.com/thehitlist/
- joeld42 17y agoI haven't found anything better than a written list. There's something really tactile and satisfying about crossing items off it. Every few days I rewrite the list onto the next page, drop things that are no longer relevant, expand items that are sticking around. The physical nature of the list, and the ritual of recopying it are really powerful, to me. Plus the fact that I recopy it frequently helps keep it from getting out of hand and naturally prioritizes it. I say this, but I've been out of the habit lately. I need to start doing this again.
- wisty 17y agoIIRC, writing stuff down is better for recall than typing.
- qeek 17y ago37signals Backpack. http://backpackit.com/ http://backpackit.com/ For more information read this article: http://patrickrhone.com/2006/06/27/backpack-new-gtd-implementation-ideas/ http://patrickrhone.com/2006/06/27/backpack-new-gtd-implemen...
- aidenn0 17y agoI am a huge fan of DevTodo: http://swapoff.org/DevTodo http://swapoff.org/DevTodo It's a todo list designed for development projects (you can put a todo list in any directory), but I use one in my home directory for just the basic stuff: add and mark complete.
- johndevor 17y agopaper
- nwjsmith 17y agoThings on the desktop and the iPhone. If you buy into the GTD system, I'd recommend it. The iPhone app syncs via WiFi to the desktop app whenever you're connected to the same network (I'm hoping syncing via the 'cloud' is coming soon). Ubiquitous capture is what it's all about, and Things is good at it. It also helps that the app is simple and well designed. I don't use the tagging or much of the scheduled tasks features. Otherwise, there isn't much that beats pen and paper.
- Lazlo_Nibble 17y agoToodledo, via the web and the App Store app. Though I'd be using the mobile version of Things if it synced to anything other than a Mac application.
- roti 17y agoA visually pleasing but very simple site: http://teuxdeux.com/ http://teuxdeux.com/
- DenisM 17y agoThe simplest, easiest to use online ToDo app is Google Tasks. You can access it using small window in Gmail (look for "tasks" on the left-hand side) or full-screen ( https://mail.google.com/tasks/canvas https://mail.google.com/tasks/canvas ) or on the iPhone/Android ( https://mail.google.com/tasks/ig https://mail.google.com/tasks/ig ) I have also wrote a native iPhone app client for Google Tasks so that you can use it offline http://www.geetasks.com http://www.geetasks.com
- gte910h 17y agoWow, great job man. I've been looking for something like this for a LONG time. Downloaded and tried it out with the lists I already have in there, and great stuff.
- DenisM 17y agoHappy users carry me through the day of work. I'm so not missing my corporate job. BTW, I have forums over at http://geetasks.com http://geetasks.com, stop by to say "hi"!
- gte910h 17y agoYou might know this then: How do you get a page of just GAFYD tasks? https://mail.google.com/tasks/ig?pli=1 https://mail.google.com/tasks/ig?pli=1 works for normal gmail, but fails miserably for GAFYD
- gte910h 17y agoAnd the answer is: https://mail.google.com/tasks/a/domain.com/ig https://mail.google.com/tasks/a/domain.com/ig
- jorisvoorn 17y agothis one is clean, simple and functional. Everything you need
- deleted 17y ago[deleted]
- aymeric 17y agoWeekPlan http://weekplan.net http://weekplan.net As a fan of Seven Habits of Highly Effective People, I have developed WeekPlan. It allows you to keep your whole week and your goals in perspective. (Thanks to http://teuxdeux.com http://teuxdeux.com for some of the UI inspiration) The feature I find most powerful and yet almost invisible is the Overall Quadrant indicator. It tells you in which quadrant (cf. the book) you are spending most of the time this week by showing a different color. Your goal is to have it green, Quadrant II, important tasks but not urgent. Trying to get the green light has been very efficient to help me keep focused on what matters. (I developed most of it in eight hours using a combination of asp.net MVC and jQuery and was really impressed by the productivity you get out of these two.)
- sidsavara 17y agoI like using Toodledo: http://toodledo.com http://toodledo.com I like it because it's free, and I can even sync it with my iphone free - just have to pay $1.99 for the app Nice clean interface, has a nice Google Chrome extensions, and for me it is intuitively how I order things - by date and importance. I just use "Project -> Task" to signify next actions within projects
- epi0Bauqu 17y agoRecently switched from white board/notepad to http://speckleapp.com http://speckleapp.com, which is made by HN member elliottkember.
- gte910h 17y agoGoogle tasks is fine for me
- qeorge 17y agoUncommon around here, but I love Outlook. I've tried Gmail, Thunderbird, and others but nothing handles the Email + Contacts + Calendar + Tasks problem as well as Outlook, IMHO. I've also used Basecamp, but I like having my To Do list integrated with my email.
- cellis 17y agonotepad.exe When I had jobs that required me to use Huge Enterprise Planner v 10.0, i copied my tasks as succinctly as possible to notepad. It's lightweight, doesn't get in the way, and just works. Todo.txt, and I keep it to 10 lines per day.
- roundsquare 17y agoPen and paper. When I had my blackberry (before it got damaged) I wold use the "memo" area a lot. It was the most convenient way to make sure I could note down tasks that came up as they came up.
- jamesbritt 17y agoI'm a fan of Todoist.com Pretty simple, plus a nice Web API. I wrote some command-line tools and an Android app to work with it, so I have a few ways to read or edit my list.
- bhseo 17y agoWikidpad http://trac.wikidpad2.webfactional.com/wiki http://trac.wikidpad2.webfactional.com/wiki I don't want to use a separate app for to-do lists, so I either use whatever text editor is at hand or Wikidpad. It's also a great way to stop using dozens of text files scattered around your filesystem for notes/lists/etc. Wikidpad also has some to-do-list specific plugins/scripts, which might be handy but I don't use any of them.
- elliottkember 17y agoI'm working on an app for this - Speckle (http://speckleapp.com http://speckleapp.com). The main feature is that Speckle has multiple checkboxes per task, so if you're working in a team, or even just if some tasks take longer than others, you can check them off bit by bit.
- xenoterracide 17y agoI think google's tasks can do what you need... it has more than what you probably need but you don't have to do that.
- stevelosh 17y agoI use t (one of my own projects): http://stevelosh.com/projects/t/ http://stevelosh.com/projects/t/
- gr366 17y agoGootodo (now called Goodtodo) is the best solution I've found. It's simple, without categories, tags or priorities (other than sorting by position). The differentiators for me are: calendar-based to-dos. I can create a to-do that I don't actually need to act on until next week, and it won't show up until then. Also, awesome email integration, where I can forward an email to, for example, apr14@gootodo.com, and the body of the email will be attached to a to-do that shows up on that date. This is a fantastic way to get in the habit of emptying your inbox as well. Things you have to do don't linger there, you just forward them to your to-do list. Simple and elegant, and more than worth the $3/mo I pay for it.
- rob 17y agoThanks for the suggestions everybody. For now, I decided to go with Google Tasks. It's very barebones and simple, but it's just what I was looking for and they even have an iPhone-optimized version (I will also look into GeeTasks).
- DenisM 17y agoBe sure to let me know what you think of GeeTasks, as can be seen at my forum http://geetasks.com http://geetasks.com I always answer all inquiries.