I'm not necessarily an Asana fanboy, it just works for me and so I haven't made an effort to research other platforms. But, since you asked, this is a basic ove

I'm not necessarily an Asana fanboy, it just works for me and so I haven't made an effort to research other platforms. But, since you asked, this is a basic overview of how I use it: -It's just me (Asana is meant to be used with a team. That's not how I use it.) -I don't split up projects in to Asana 'Projects.' I make one Asana Project for each client that I work for and a separate one for 'Personal'. I split up real life projects in to Headings with subtasks in the same Asana project. (All projects for Client A go in the Client A project.) This way I'm never trying to move tasks between projects. -As tasks come up that I want to remember, I forward them to the email address for the correct Project (client). I usually change the subject line to be more descriptive of the task. This puts them at the top of the list for that client. -In between tasks (usually every few hours while I'm working) I read over the list and categorize anything new that I've emailed in under the right heading. I also set the due-date to be the next time I want to work on that particular task. -As I get started for the day on a certain client, I'll look at the list for that client sorted by due date and try to cross off or reschedule everything for that day. -Sometimes I'll tag tasks with a name of the person I need to talk to or the location that something needs to be done. That way the next time I run in to JohnDoe I just say 'oh hang on I had a few things to talk to you about' then tap tap tap to the JohnDoe tag in Asana.